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International Rogaining Federation Inc.
Discussion Paper on the Future Financing
International Rogaining Federation
1. Background:
In January 2013 a motion was put to the IRF Council that would establish an agreed funding basis for the IRF from 2014 onwards. This motion followed on from a series of options papers that had been circulated to IRF Councillors and Observers over the previous eight months and a discussion paper that was first circulated in May 2010. A copy of the motion, with some very minor typographical changes from the January 2013 version, is attached along with a spreadsheet that allows Members to quickly calculate the levy that would be payable by them if the proposed motion is endorsed.
During that eight month circulation period there had been very little objection to the proposal raised. However, when the motion was formally moved, objections were heard from a number of areas and the motion was put on hold.
2. Way Forward:
At the meeting in July we would like attendees to be in a position to discuss any concerns with the proposed funding arrangements from the perspective of the country and/or group that they represent.
The Executive will then make any changes to the motion as currently drafted that are seen as appropriate based on the feedback provided and bring the motion before Council.
3. Explanation:
In order to assist the understanding of the attached motion some explanatory notes are set out below.
The IRF Council will set a fee known as the Capitation Fee (called “f” in the attached) on an annual basis as part of the budget which is the basis all calculation of levies payable to the IRF. “f” will generally be set at the level required to achieve a balanced budget. Current expectations are that this will initially be in the range of US$0-15 to US$0-25.
Capitation Levy
Each IRF Member shall pay a “Capitation” levy to the IRF each year which equals “f” times the number of active rogainers in the member’s country. Members may choose to count “active rogainers” as either the number of individuals who are affiliated with the Member or the number of individuals who participate in a rogaine sanctioned by the Member in the year.
Where an “active rogainer” from a country has contributed an “event levy” in that country during the year, they can be excluded from the Capitation fee calculation. That is, if the Member country has hosted a championship rogaine that served as a WRC qualifier during that year then the number of “active rogainers” from the Member who participated in that championship shall be deducted from the total number of “active rogainers” in the country for the purposes of calculating the Capitation levy from that Member. The purpose of this provision is to avoid any Member paying two levies for a single individual.
Early Year Arrangements
It is recognised that some IRF Members do not yet have the administrative arrangements in place that would allow them to easily determine the number of “active rogainers” in their country. Thus, the obligation to pay the Capitation levy only commences from calendar year 2016 for existing Members, and three years after joining for new Members. Prior to this obligation coming into force for a Member the amount of Capitation levy to be paid by the Member shall be as agreed with the IRF Executive but shall be not more than the amount expected from the Capitation levy. The aim to have this amount as close to the expected Capitation levy as can reasonably be estimated.
Regional Championships Levy
The organisers of a Regional Championship Rogaine (currently the; European, North American and Australasian Rogaining Championships) shall collect from all competitors in that event and remit to the IRF a levy of 20 times “f”.
Other WRC Qualifiers Levy
The organisers of a Rogaine which is not a Regional Championship Rogaine but which serves as a WRC qualifier shall collect from all competitors in that event and remit to the IRF a levy of 10 times “f”.
World Championships Levy
The organisers of a World Rogaining Championship shall collect from all competitors in that event and remit to the IRF a levy of 40 times “f”.
International Rogaining Federation Inc.
Future Financing Motion
16th April 2013
Richard Robinson
Seconded:
Lauri Leppik
From 1 January 2014 funding for the administration, operations and activities of the International Rogaining Federation Inc (IRF) shall be provided as follows: 1. An IRF capitation fee (referred to herein as “f”) be set by the IRF Council on an annual basis according to budgetary needs as part of the annual budget development and approval process 2. All IRF Member countries shall pay a capitation contribution to the IRF from not later than calendar year 2016 or the first full calendar year three years from the date that country was accepted an as IRF Member. The capitation contribution shall be the number of members or rogainers (N) affiliated with the national association multiplied by the capitation fee (f). (ie N x f where N is the number of rogainers in the country) A member or rogainer is each discreet individual affiliated with the national association (either directly or through a club or similar) who has participated in at least one rogaining event sanctioned by the national association in that country during the calendar year. For the purpose of above sanctioning of the event means: formal sanctioning by the national association, inclusion of the event in the official event calendar of the association or other formal recognition of the event by the association as the case may be in a given country. In the case where an IRF Member country hosted in any given year a regional or national rogaining championships or other event which serves as a prequalification event for the world rogaining championships, the Member when calculating the capitation contribution may subtract from N the number of members or rogainers from that country participating in such championship rogaine(s). 3. Prior to the year determined under paragraph 2 above when payment of a capitation contribution becomes mandatory for an IRF member the contribution to the IRF from that member shall be as agreed between the member and the IRF but shall not be more than the amount that would be payable under paragraph 2 above 4. The organisers of any regional rogaining championship shall pay a levy to the IRF of 20 times f for every participant in that regional rogaining championship. (ie R x 20 x f where R is the number of participants in that regional rogaining championship) 5. The organisers of any championship rogaine which is not a regional rogaining championship but which serves as a prequalification event for the world rogaining championship shall pay a levy to the IRF of ten times f for every participant in that championship rogaine. (ie Q x 10 x f where Q is the number of participants in that championship rogaine) 6. The organisers of the world rogaining championship shall pay a levy to the IRF of 40 times f for every participant in that world rogaining championship. (ie W x 40 x f where W is the number of participants in that world rogaining championship)

Source: http://wrc2013.com/download/irf_financing_discussion_paper_may_2013.pdf

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