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Government of Pakistan
PAKISTAN ORDNANCE FACTORIES
Reference : TENDER ENQUIRY NO. 0077/GDL/LP/43
You are requested to submit sealed quotations for the item(s) noted in theSchedule to the Tender.Offer should be sent duly sealed in an envelope. Fax offerreceived before opening of Tender is acceptable. Please note the followinginstructions for filling the tender:-
1. SUBMISSION OF TENDER
1.1 Tenders will be opened at 1200 hours on 28-NOV-13
and must reach this office on or before that time. The tender received latewill not be entertained. You may witness the opening of the tender if you sodesire.If a representative is deputed, he should bring a letter of authorityfrom you.
1.2 Only one tender should be included in one envelope. The outside of the envelope should be inscribed with:-
Tender Enquiry No:
Tender to be opened on:
Address as follows:-
MANAGING DIRECTOR POF GADWAL.
SUB.P.O.26 AREA, WAH CANTT.
2. GENERAL INSTRUCTIONS REGARDING PREPARATION OF QUOTATIONS
2.1 For materials, the prices should be filled in column 5 and delivery date in
column 6 of the schedule to this Tender Enquiry. The undertaking should besigned at the bottom of the Schedule which shall form the Quotation. You mayuse a separate sheet if necessary.
2.2 For Plant and Machinery, you are required to quote in two parts:-
Part I "Technical Offer":
It should exclusively give technical details and
literatures/brochures of the offered plant, machinery and equipment; validitydate; delivery schedule; and signed undertaking given on the schedule to thisTender Enquiry. It must not indicate price, costs etc.
Part II "Commercial Offer":
It should indicate the commercial terms
e.g.price, terms of payment, mode of payment, mode of supply.
Each part should be placed in a separate sealed cover. The envelopesshould be inscribed with Part I "Technical Quotation without Price" andPart II "Commercial Quotation with Price".
2.3 The quotation must remain valid for, at least 90 days from the date of open of
The quotation should hold good for any reduced or enhanced quantities
2.5 In the event of non-acceptance of offer, no intimation will be given
2.6 Conditional offers or alternative offers are likely to be ignored.
F.O.R. station of despatch basis, i.e. delivered free on rail, inclusive ofpacking and forwarding charges. The stores will be booked under MilitaryCredit Note, to be provided by the purchaser.
Free delivery at POF's stores at WAH CANTT
In this case Octroi duty if any,will be payable by the supplier.
2.8 Taxes and Duties etc. where applicable, must be shown separately, quoting
refrences to Registration No. in cases of Sales Tax and relevent authority inthe case of others. Offers without these clarifications and inclusive ofTaxes and Duties may be ignored.
2.9 Taxes and duties levied on or after Tender opening date or on or after the
date offer was signed and despatched will be allowed to include in the offeredrates.
2.10 "Suppliers will furnish a certificate, issued by Excise & Taxation deptt:,
that he has cleared all Proffessional Tax payable by him" offers recievedwithout this certificate will be rejected.
If the requisite information is not furnished on the T.E forms or offer
received is not conformity with the requirement of T.E such offer shall beignored.
2.12 The supplier will render necessary information regarding hazardous effects
on environment of the material/products supplied by them,in their quotationsand shipping/despatch documents.
3.1 Supplies shall be subject to the inspection and acceptance by the competent
inspection authority nominated by the Purchaser, who will arrange it at hisown cost. Inspection facilities such as tools, test equipment, instrumentsetc will, however, be provided by the Suppliers in accordance with therelevant specifications.
3.2Where considered necessary by the Purchaser, the stores may be obtained
on Warranty/Guarantee subject to inspection on receipt. Rejected storeswill be removed and replaced with the acceptable stores by the Supplier athis own expense, with in a specified time.
4. TENDER FEE
The tender must be accompanied by a non-refundable fee by means of a crossedpostal order in favour of:
MANAGING DIRECTOR P
The rates of the Tender Fee are as follows:-
Cost of supplies upto Rs 0.1 Million - Rs 50Cost of supplies from Rs 0.1 Million to Rs 0.5 Million - Rs 100Cost of Supplies over Rs 0.5 Million - Rs 200
4.1 TENDER SAMPLE
Where required, offer must accompany tender sample., strictly according to thedescription and specification given in Tender Enquiry. Offer not accompaniedby tender sample will NOT be entertained excepting the established andreputable firms who have either previously satisfactorily supplied the same orsimilar stores or have submitted an acceptable sample thereof against previous
5. BID MONEY
5.1 Bid Money at the rate of 1% of the quoted value, should accompany the tender
in the shape of Deposit at Call Receipt, from a scheduled Bank drawn infavour of:-
MANAGING DIRECTOR POF GA POF WAH CANTT.
5.2 Tenders received without Bid Money will be rejected.
Bid Money of the unsuccessful tenderers will be returned as soon asthe scrutiny of the tenders is completed. Bid Money of the successfultenderers will be retained untilthe contract is finalised. Bid Money willbe forfeited in case the quotation is withdrawn before the expiry of its valid
5.3 State owned organizations are not required to provide Bid Money.
6. ACCEPTANCE OF OFFERS
The right to accept or reject any offer in full or in part, without assigningany reason or to negotiate price without prejudice to the original offeris hereby reserved.
6.2 PERFORMANCE BOND
(a) The successful bidders shall provide performance bond at the rate, prescribed
by POF Board according to the value of contract, in the form of Deposit AtCall Receipt from a scheduled Bank; or, an un-conditional Bank Gaurantee validfor 12 months (03 months extendable to 12 months in case of cloth itemsrequired by Clothing Fy.)after receipt of store in POFs on a prescribedformat. The performance Bond will be in favour of CMA(POF) Wah Cantt. It willbe returned on satisfactory completion of contract.
i. For contract valuing upto Rs. 1,000,000 - 10%ii. For contract valuing beyond Rs. 1,000,000 - 05% but not less and upto Rs. 2,500,000 than Rs. 100,000iii. For contract valuing beyond Rs. 2,500,000 - 2% but not less than Rs. 125,000
(b) If the Supplier fails to furnish the Performance Bond within the specified
time, such failure will constitute a breach of the contract and the Purchasershall be entitled to make other arrangements for purchase of the stores at therisk and expense of the Supplier.
6.3 Performance Bond
from State owned organizations may be waived off at the
6.4 FAILURE TO SUPPLY THE STORES
All deliveries must be completed by the specified date. In case of failure todeliver the stores within the scheduled time should have arisen from "ForceMajeure", which the purchaser may admit as reasonable ground for furthertime, he will allow such additional time as he may consider to have beenrequired by the circumantances of the case.Otherwise, he will be entitled, athis discretion, to cancel the contract; and/or claim liquidated damages upto 2%but not less than 1% of the contract price of the items and their quantitiesfor each and every month or part of a month, beyond the specified deliverydate,during which these may not be delivered, subject to a maximum of 10% ofthe total contract value; or,to purchase from elsewhere, the unsupplied storesat the risk and cost of the supplier.
Payment will be made by the CMA(POF) through crossed cheques on receipt/acceptance of stores on our prescribed bill form supported by receipt voucheron part/full supply basis.
(a)Payment of duties/Taxes including professional tax (where applicable) must be supported by proof of having paid these to concerned Govt. Taxation Deptt.
7. SECURITY OF INFORMATION
The tenderer and his employees must not communicate any information relating tothe sale/purchase of stores under this enquiry to any person other than themanufacturer or to any press or agent not authorised in writing by POFs toreceive it.
Please return the Schedule to the Tender duly signed by the specifieddate,alongwith the specifications, drawings etc.if any, enclosed herewith -even if you are unable to quote.
In case the firm abstain from making offers or fail to return/ acknowl-
edge the tender form by the specified date on three consecutive occasions, nofurther tender enquiry may be issued to them and their names would liable to beremoved from the approved list.
G.M PP&C POF GDL.
for PAKISTAN ORDNANCE FACTORIES
PAKISTAN ORDNANCE FACTORIES
SCHEDULE TO TENDER NO.
(1) FOR MATERIALS
(2) For Plant & Machinery: Specification:-
IT MUST BE CLEARLY INDICATED WHETHER THE PRICE QUOTED IS EXCLUSIVE/
INCLUSIVE OF SALES TAX. HOWEVER THE BILL FOR THE SUPPLIES MADE MUST
ACCOMPANY THE RELEVANT SALES TAX INVOICE, IN CASE THE FIRM IS AN
IMPORTER/MANUFACTURER. IN CASE THE FIRM IS NEITHER AN IMPORTER
NOR A MANUFACTURER THEY WILL THEN BE LIABLE TO PRODUCE SALES TAX
INVOICE BY THE CONCERNED IMPORTER/MANUFACTURER FROM WHOM THE
FAX OFFERS AND OFFERS WITH OUT BID MONEY AND TENDER FEE WILL NOT
Should our offer be accepted, we hereby undertake to supply the stores/render the services contracted on the basis of General Conditions of Contract embodied in Form POF 1281, and to deposit the performance bond within the prescribed time, failing which it will constitute a breach of contract, and POF will have the right to purchase the stores/services elsewhere at our risk and cost.
Signature of the Tenderer ______________________________
Income Tax G.I.R. No ______________________________
Official Stamp ______________________________
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