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Copy of fippa - records inventory for sjghel jan 2012.xls

Records Inventory - Freedom of Information Office of the Chief Executive Officer and Executive Assistant medical trainee data statistics reported to Ministry of Health and Long Term Records Inventory - Freedom of Information contracts with Ministry of Health and Long Term Care, Local Health Integration Network, other funding agencies, universities and colleges claims and/or potential claims pending admin Records Inventory - Freedom of Information Business Officeother years in storage room Business OfficeOther years in file room downstairs Records Inventory - Freedom of Information Housekeeping/Laundry: job description, routine procedures, Huron Lodge, St. Joseph's Manor, Oaks centre, Dunlop Lodge, Records Inventory - Freedom of Information Inspection log books ie TSSA and ESA, elevators Payroll-time sheets/travel forms completing biweekly payroll used for Oaks/LTC/Hospital for calling SWBD/Oaks/LTC/mai paper and record keeping for maintenance dept.
water and electrical readings, hydro and gas entries, workplace inspections Records Inventory - Freedom of Information Manager Patient Care Support Services (Medical Records, Admitting/ Switchboard, Ward Clerks), Privacy Officer Records Inventory - Freedom of Information Files containing information that is unit filing cabinet minutes and working notes of meetings attended (staff meetings, Pharmacy & Therapeutics, Infection reference material for policy and procedures, as well as equipment Maintenance & Service Reports equipment inspection reports current working information and documentation for current term - Records Inventory - Freedom of Information Maintenance & Service Reports equipment inspection reports minutes and working notes of meetings attended (staff meetings, Pharmacy & Therapeutics, Infection Records Inventory - Freedom of Information current working information and documentation for current term - Nursing Administration / Patient Care Services universities for preceptorship of nursing students physicians and specialists clinic schedules, etc.
Occ Health/Infection Control -- Febrile Respiratory Illness copies of various legislation, bylaws, Acts and standards of practice as resource material (i.e. Patients' Bill of Rights, Privacy Legislation, etcl) Correspondence & Budget files departments under AED/PCS portfolio Various funding initiatives and historic Records Inventory - Freedom of Information Nursing Department Policies (General Admin Assistant's Patient Care Services Managers' Meetings, Nursing Advisory Ctte, commitment (for scheduling purposes) Office requests, etc) for completing biweekly Admin Assistant's payroll Staff Education -- Requests for Education (circulated to Senior supporting documentation -- Courses, Admin Assistant's Records Inventory - Freedom of Information historic copies of the hospital's Annual Admin Assistant's information on specific courses offered to nursing staff (i.e. ACLS, CPR, Records Inventory - Freedom of Information reference information on various office Admin Assistant's equipment (printer, scanner, etc) Receipts of forms provided to hospital Admin Assistant's Professional Responsibilitly Workload Admin Assistant's Records Inventory - Freedom of Information workshops and inservices -- previous years.
historic - nursing departments' portfolio departments' monthly reports (i.e. nuring units, social work) tests and exams of courses taught in-house - (RPN upgrade courses - assessment; RN & RPN Operating Nurse Course [AORN]) - Historic 2006 & previous Records Inventory - Freedom of Information Reference material for a variety of health/nutrition & diabetes related Record of up to date Staff Certification charge office Records Inventory - Freedom of Information Records Inventory - Freedom of Information Records Inventory - Freedom of Information Daily Food production sheets for Hospital, St Joseph's Manor and Oaks Food Service Dept Attendance data specific to eachindividual employee Benefit data specific to each group -both unionized and non-union Records Inventory - Freedom of Information Records Inventory - Freedom of Information RETAINED FOR LENGTH OF CONTRACT [USUALLY License authorizing the establishment, maintenance, and operation of a Hematology ManualTransfusion Medicine Manual Records Inventory - Freedom of Information Chemistry ManualBacteriology ManualLIS ManualLab Safety manualPoint-of-Care Testing Manual Non Conformities and Corrective Action Audit 2010 Record of Rejected Specimens Specimens not processed Register of Specimens Referred Out for Testing Quality Management Program-Laboratory Services (QMP-LS) College Charge Technologists Paper and Records Inventory - Freedom of Information Records Inventory - Freedom of Information MM / EMERGENCY PROCEDURES / ADMINISTRATION / HUMAN RESOURCES / INFECTION Records Inventory - Freedom of Information Case Reviews, Consent Forms, CPR Policy, Education, Expedited Decision Forms, Memos, Reports, Newsletters, DSC Office - Records Inventory - Freedom of Information End of Life, Ethics, Inter-Departmental, Infant Loss Awareness, Juice Inc., Mission, Music, Pastoral Care, Groups, Sseniors, Visitation, Workplace Violence Christmas, Easter, Thanksgiving, Ash DSC Office - Care Conference Notes Bed Lists Communion Lists Services Spiritual Assessments Statistics Records Inventory - Freedom of Information Coninuous Quality Improvement Pastoral Care Dept.: -- DSC Office - binder/ Paper and Spiritual Care Referrals -- Palliative Care Length of Stay Lists of names, addresses, telephone, email, Consent Forms, Health Forms, DSC Office, Workload Measurement Sheets current and historic records daily narcotic dispensing in the Records Inventory - Freedom of Information Minutes of Pharmacy & Therapeutics Committee memos/notices distributed advising of changes in products, vendors or Physio Therapy Speech Therapy Occupational Therapy Records Inventory - Freedom of Information Speech-yearly comparison reports Preschool - Swallowing referrals Records Inventory - Freedom of Information Jan 2005 to Oct. 2011(1 lge & 1small Bookshelf at P.T, O.T. & SLP-
MIS G/L Operational AnalysisManagement/Stats Report Payroll System, Sick Report,etc 2003,2004,2005, 2006 Records Inventory - Freedom of Information Social WorkSocial Work, Senior Manager, any member NorthEast Regional Acute Mental Health Working Group

Source: http://www.sjgh.ca/portal/Portals/0/Copy%20of%20FIPPA%20-%20RECORDS%20INVENTORY%20for%20SJGHEL%20Jan%202012.pdf

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