BEFORE: FOULKE, Chairman, WISEMAN and MONTOYA, Commissioners.
At issue is the Secretary’s practice of citing separate violations of the Occupational Safety
and Health Act of 1970, 29 U.S.C. §§ 651-678 (``the Act'') for each failure to comply with the same
standard or regulation. In this case, the Secretary's practice involved substantial separate penalties
for each violation, and the characterization of each as willful.1 This practice has grown out of
changes the Secretary made to his enforcement policy in the mid-1980's.2 We now consider whether:
1The Occupational Safety and Health Administration (‘‘OSHA’’) of the Department of Labor, originally referred to thispractice as its ‘‘egregious willful’’ policy.
2 Until 1983, compliance with section 1904.2(a) and other recordkeeping regulations requiring the recording of injuries,
(1) the cited conditions violate the Act; (2) each individual violation may be cited separately; and
(3) the violations, if any, are willful. We finally consider what penalties, if any, are appropriate
under section 17(j) of the Act, 29 U.S.C. § 666(j).
This case developed out of a lengthy inspection of medical records and OSHA No. 200 forms
(``the OSHA 200'') at the facility of Caterpillar, Inc. (``Caterpillar''), near Aurora, Illinois. At the
close of the inspection, the Secretary issued to Caterpillar a citation alleging that by failing to record
194 occupational injuries and illnesses on its OSHA 200 during 1986, Caterpillar had committed 194
``egregious willful' violations of 29 C.F.R. § 1904.2(a).3 The Secretary later withdrew a number of
the items, leaving 170 failures to record at issue. He proposed a $4,000 penalty for each alleged
violation. After a lengthy hearing, Commission Administrative Law Judge Ramon Child affirmed
167 of the items, characterized each as willful, vacated 3 of them, and assessed a $1,000 penalty for
Former Chairman E. Ross Buckley directed review of the case on the following issues:
Whether the Secretary established by a preponderance of the evidence, as to
each of the 167 items affirmed by the Administrative Law Judge, that the Respondenthad failed to record an injury or illness that it was required to record under 29 C.F.R. 1904.2(a);
2(.continued)illnesses, and lost workdays was generally enforced by grouping a number of failures to record as a single violation andproposed a penalty of $100 or less. In 1983, the Secretary began a practice of inspecting injury and illness recordsbefore deciding whether to inspect the workplace. OSHA Field Operations Manual (‘‘FOM’’) Chapter III, section D.4. (April 18, 1983). If the records inspection showed that the lost-workday injury (‘‘LWDI’’) rate of a workplace exceededthe national average for the industry, a comprehensive inspection was conducted. If the rate fell below the nationalaverage, there was no inspection. Id. at section D.4.b. In 1986, the Secretary began enforcing the recordkeepingregulations much more aggressively in the belief that some employers were attempting to avoid comprehensiveinspections by underreporting occupational injuries and illnesses. He began issuing willful citations and proposingheavy penalties for failures to record a work-related illness or injury, or lost workday, particularly where substantialnumbers of failures to record were alleged.
(a) Each employer shall, except as provided in paragraph (b) of this section, (1) maintain in
each establishment a log and summary of all recordable occupational injuries and illnesses for thatestablishment; and (2) enter each recordable injury and illness on the log and summary as early aspracticable but no later than 6 working days after receiving information that a recordable injury orillness has occurred. For this purpose, form OSHA No. 200 or an equivalent which is as readable andcomprehensible to a person not familiar with it shall be used. The log and summary shall becompleted in the detail provided in the form and instructions on form OSHA No. 200.
Whether the Administrative Law Judge erred in finding the Respondent’s
failures to properly record injuries or illnesses to have been willful violations of 29C.F.R. 1904.2(a); and
Whether the Administrative Law Judge erred in assessing separate penalties
for each violation of 29 C.F.R. 1904.2(a).
For the reasons that follow, we find that: (1) the Secretary established by a preponderance
of the evidence that Respondent failed to record 167 injuries or illnesses as required by section
1904.2(a); (2) the judge erred in characterizing each failure to record as willful; and (3) the judge did
not err in assessing separate penalties for each violation. We assess a total penalty of $25,625.00.
WHETHER THE SECRETARY ESTABLISHED BY A PREPONDERANCE OF THEEVIDENCE, AS TO EACH OF THE 167 ITEMS AFFIRMED BY THE ADMINISTRATIVE LAWJUDGE, THAT THE RESPONDENT HAD FAILED TO RECORD AN INJURY OR ILLNESSTHAT IT WAS REQUIRED TO RECORD UNDER 29 C.F.R. 1904.2(a)
The citations that the Secretary issued in May 1987 alleged that Caterpillar failed to record
injuries and illnesses as required by section 1904.2(a) in six general categories: lacerations,
dermatitis and burns, tuft fractures, eye injuries, contusions, and strains and sprains. Caterpillar
defends against the citations on two grounds. It claims that section 1904.2(a) is too vague to provide
adequate notice of what injuries and illnesses must be recorded and that the attempts by the Secretary
to clarify the standard did not succeed. It further claims that it did comply with the regulation. Our
resolution of both of these defenses involves consideration of two conflicting approaches to the
recording of occupational injuries and illnesses: the way that the Secretary believes they should have
been recorded and the way that Caterpillar actually recorded them in 1986.
The Secretary’s recording method is based on the cited regulation, section 1904.2(a), which
requires employers to ‘‘enter each recordable injury and illness’’ on the OSHA 200 or an equivalent.
A recordable occupational injury is defined in section 1904.12(c) as any occupational injury or
Fatalities, regardless of the time between the injury and death, or the
Lost workday cases, other than fatalities, that result in lost workdays;
Nonfatal cases without lost workdays which result in transfer to
another job or termination of employment, or require medical treatment (other thanfirst aid) or involve loss of consciousness or restriction of work or motion. Thiscategory also includes any diagnosed occupational illnesses which are reported to theemployer but are not classified as fatalities or lost workday cases.
Also defined in section 1904.12, as well as on the back of the OSHA 200, are Medical
Treatment and its nonrecordable counterpart, First Aid:
‘‘Medical Treatment’’ includes treatment administered by a physician
or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first-aid treatment even though provided by aphysician or registered professional personnel.
‘‘First Aid’’ is any one-time treatment, and any follow up visit for the
purpose of observation, of minor scratches, cuts, burns, splinters, and so forth, whichdo not ordinarily require medical care. Such one-time treatment, and follow up visitfor the purpose of observation, is considered first aid even though provided by aphysician or registered professional personnel.
According to the Secretary, section 1904.2(a) and the definitions in section 1904.12,
particularly the term medical treatment in section 1904.12(c)(3), receive further clarification in
various publications of the Bureau of Labor Statistics (‘‘the BLS’). The Secretary relies primarily
on a 30-page pamphlet published in 1978, What Every Employer Needs To Know AboutRecordkeeping, (‘‘BLS Report 412-3’’).4 Its preface provides in part:
The Bureau of Labor Statistics of the U.S. Department of Labor is charged with theresponsibility for the recordkeeping system and reporting requirements under theOccupational Safety and Health Act. This pamphlet provides answers to questionsemployers most frequently ask about recordkeeping and reporting of occupational in-juries and illnesses.
4 Pursuant to a delegation of authority from the Secretary of Labor, the BLS first issued a version of this pamphlet in1972. Revisions were published in 1973, 1975, 1978, and 1986. The regulation itself, section 1904.2(a), was issuedjointly by the Assistant Secretary for OSHA and the BLS Commissioner in 1972. 37 Fed. Reg. 736 (1972).
BLS Report 412-3 is not referred to in section 1904.2(a) or in the OSHA 200. However, the
Secretary considers it to contain enforceable interpretative rules that require recording of all the
workplace injuries and illnesses he has cited Caterpillar for failing to record in 1986. In his brief to
the Commission, the Secretary describes page 2 of BLS Report 412-3, as containing a ‘‘detailed
summary of the Secretary’s interpretation of the employer’s recordkeeping obligation . . . that
mirror[s] the recordability standard of the Act and regulations.’’ He considers the list of recordable
medical treatments on page 2 of BLS Report 412-3 to be the final authority for what is recordable.5
In 1985, the BLS published a request for comment in the Federal Register. 50 Fed. Reg.
29,102 (1985). In that request he asked for comments on BLS Report 412-3 and on revised
guidelines, Recordkeeping Guidelines for Occupational Injuries and Illnesses, which the BLS had
proposed to the public a year earlier. 49 Fed. Reg. 29,484 (1984). The BLS described BLS Report
412-3 ‘‘as providing’’ the Secretary of Labor’s interpretation of the ‘‘requirements of the OSH Act
and regulations,’’ and stated that they are considered supplemental instructions to the recordkeeping
forms. 50 Fed. Reg. at 29,133. In 1986, the BLS published Recordkeeping Guidelines forOccupational Injuries and Illnesses (‘‘1986 Guidelines’’), which ‘‘replace[d] all previous editions
of the BLS recordkeeping guidelines.’’ Id. at p. i.
5 Page 2 lists the following treatments and injuries involving ‘‘medical treatments’ which ‘‘must be recorded for aworkplace injury’’:
Antiseptics applied on a second or subsequent visit to a doctor or nurse. Burns of second or third degree. Butterfly sutures. Compresses, hot or cold, on second or subsequent visit to a doctor or nurse. Cutting away dead skin (surgical debridement). Diathermy treatment. Foreign bodies, removal if embedded in eye. Foreign bodies, if removal from wound requires a physician because of depth of embedment,
size or shape of object(s) or location of wound.
Infection, treatment for. Prescription medications used. Soaking, hot or cold, on second or subsequent visit. Sutures(stitches). Whirlpool treatment. X-ray which is positive.
1. Caterpillar’s Procedures for Filling Out the OSHA 200
During 1986, the determination of which injuries and illnesses to record on the OSHA 200
at Caterpillar’s Aurora facility was the responsibility of Dr. Matthew Thomas Neu (‘‘Dr. Neu’’).
Dr. Neu, who is board-certified in occupational safety and health, supervised three nurses during this
time. The nurses entered into Caterpillar’s records certain information given to them by employees
who visited Caterpillar’s first aid stations.6 In addition to eventually instructing the nurses as to
which injuries or illnesses to record on the OSHA 200, Dr. Neu was also responsible for developing
criteria for the nurses to use in selecting injuries or illnesses for possible inclusion on the OSHA 200.
Although he had not been trained in filling out the OSHA 200, shortly after becoming medical
director in June 1983, Dr. Neu began formulating the recording criteria that he and Caterpillar
ultimately relied on in 1986. Dr. Neu’s criteria evolved from a page that is similar in most respects
to page 2 of BLS Report 412-3, the page the Secretary views as the final authority of what is
recordable. Dr. Neu believed the page was from an OSHA or BLS publication that preceded BLS
Report 412-3. He testified that it may have been the criteria Caterpillar followed in filling out the
OSHA 200 before he took over that duty. Dr. Neu modified Caterpillar’s criteria in a series of
memoranda to the nurses who were responsible for entering the injury data. The first of these
6 Under Caterpillar’s procedure, each employee seeking treatment for an injury or illness went to a first-aid station,where the employee’s badge number would be typed into a computer by a nurse. This generated a file on the employeeto which the nurse added a brief narrative stating the reasons for the visit, the date seen by a physician, and codes forthe type of injury and the body part injured. There were 21,000 such visits in 1986. If the nurse considered the injurymore serious, she may have generated from the computer a hard copy of the entered information, called a ‘‘MedicalReport of Injury.’’ The three nurses who testified did not have a common standard for generating these reports. NurseReinboldt would prepare a Medical Report of Injury for any injury that would have to be seen by a doctor, or thatinvolved an X-ray or required sutures. Nurse Cosma testified that if the employee was going to be referred to a doctor,or complained of a back injury, she always generated a report. Nurse Klomhaus generated a Medical Report of Injuryif the employee was to have an X-ray, had a back injury, required sutures, needed to see a doctor, or needed to be sentto another facility for treatment.
These Medical Reports of Injury were reviewed by McCuskey, the Aurora Safety Security Manager, to determinewhether they were recordable under Caterpillar’s internal recordkeeping system and by Dr. Neu to determine whetherthe injuries or illnesses were recordable on the OSHA Form 200. From the medical reports of injury generated during1986, Dr. Neu chose to record 144 injuries and illnesses on the OSHA 200. The Secretary alleges that Caterpillarshould have recorded 167 additional injuries.
memos, which was dated June 15, 1983, stated that the ‘‘changes are a result of company-wide
efforts to record injury cases consistently at every plant.’’7
Over a two-year period, Dr. Neu made numerous changes to Caterpillar’s criteria. The
deletions he made during this time are lined out; additions are shown in italics:
1) Antiseptics applied on second or subsequent visit to a doctor ornurse. Not recordable if only for infection purposes.
2) Burns of second or third degree. [R]equires a series of treatmentsincluding soaks, use of whirlpools and surgical debridement. Mostsecond or third degree burns require medical treatment.
3) Butterfly sutures. If used instead of surgical sutures.
4) Diathermy treatment. If more than one treatment ordered bydoctor. Bruises--requires multiple soakings, draining of collectedblood, or other extended care beyond observation.
5) Compresses, hot or cold, on second or subsequent visit to a doctoror nurse. Sprains and Strains--require a series of hot and cold soaks,use of whirlpool, diathermy treatment, or other professional treat-ment. Recordable only if multiple whirlpool, ultrasound, hydrocollator, coldpack ordered by a doctor. (Emphasis in original)
6) Foreign bodies, removal if embedded in eye. Those removed byirrigation or easily by cotton swab are nonrecordable.
7) Infection, treatment for. If antibiotic used for infection--record-able for prevention then nonrecordable.
8) Prescription medications used. Even one dose.
9) Whirlpool treatment ordered by doctor. If more than one treat-ment.
10) Work-related injuries involving restriction of work or motion if1 full shift or more.
7 Dr. Neu’s first revision of the criteria came less than two months after the Secretary announced the practice ofconducting an inspection of injury and illness records before deciding whether to conduct a comprehensive inspectionof the workplace. See, supra note 2.
Dr. Neu further refined Caterpillar’s criteria in three other respects. In a 1984 memo he stated
In line with new directives from Safety G.O. (who has had discussion with theRegional OSHA officer) we will record tuft fractures [the tuft bone is at the tip of thefinger and toe] and dermatitis only if there is a restriction and transfer to another jobfor one (1) full shift or more, or if medical treatment by a doctor is ordered.
Dr. Neu testified that he wrote this memo ‘‘to establish equivalency’’ with recording practices
in other Caterpillar plants. He testified that Ralph Allsop (‘‘Allsop’’), then assistant corporate safety
engineer, was not concerned with ‘‘overrecording’’ tuft fractures but with establishing the correct
criteria for recordability. Dr. Neu testified that he had made the changes because he thought that
they were the changes that had been communicated to him from OSHA. Dr. Neu also followed two
criteria that he did not write down. he recorded a recurring injury to a body part only if the employee
was lifting over 60 pounds of weight. Dr. Neu considered such a lift a ‘‘new event’’ for recordability
purposes. He also did not record injuries that were treated with prescription medication if he later
determined that the medication was, in his medical opinion, unnecessary.
In addition to the goal of achieving company-wide consistency in recording, Dr. Neu testified
that he had based his changes to Caterpillar’s existing criteria on conversations he had with Allsop
and McCuskey, the plant’s safety security manager. Dr. Neu testified that he had made some of the
changes because Allsop told him that OSHA had stated that those types of occurrences were not
recordable. Dr. Neu conceded that the ‘‘new event’’ criteria played no part in recordability decisions
before his conversation with Allsop and was not covered in either BLS Report 412-3 or Caterpillar’s
criteria. Dr. Neu agreed that the criteria were rather rigid but again explained that he ‘‘was trying
to make sure that we were . . . recording similar to the other Caterpillar plants.’’ In one of the
memos, Dr. Neu stated that the policy change reflected in the memo should cause a significant
decrease in recordable cases. At the hearing, he explained that this was not a goal or objective, but
a simple statement of what he thought would occur as a result of the change in recording practices.
Dr. Neu testified that he had never been instructed to reduce the number of injuries that would be
recorded and did not believe that McCuskey or Allsop purposefully sought this result.
2. Caterpillar’s Internal Recordkeeping Guidelines
Dr. Neu’s modifications to Caterpillar’s then existing criteria derive in part from a document
that contains instructions on filling out Caterpillar’s Injury Severity Index (‘‘ISI’’) Recordable Cases
form. This document is entitled Standards For Recording & Reporting Occupational Injuries &Illnesses (‘‘ISI Guidelines’’). This recordkeeping system, which involves ‘‘[a]n objective weighing
of each occupational injury or illness based on its nature and its severity,’’ is partially derived from
two American National Standards Institute (ANSI) recordkeeping standards, ANSI Z16.1 and ANSI
Z16.4. The ISI Guidelines require certain Caterpillar officials to list each recordable injury and
assign points from the ISI. Although the format of the ISI Guidelines is somewhat similar to that
in BLS Report 412-3, an injury or illness generally requires more extensive treatment for it to be
recorded and given a point value under the ISI Guidelines. The ISI Guidelines require that all
injuries or illnesses listed on the OSHA 200 be recorded on the ISI Recordable Cases form, but that
they be given a point value of zero if they do not meet the ISI recordability criteria.
3. Testimony of Caterpillar’s Corporate Safety Engineer
During 1986, the year this citation covers, James C. Busche (‘‘Busche’’), Caterpillar’s
corporate safety engineer, headed Caterpillar’s safety program. Busche, who had been with
Caterpillar for 17 years, had been corporate safety engineer since December of 1985. He was
responsible for coordinating regulatory compliance, including completion of the OSHA 200, as well
as for safety and accident prevention programs. At that time, Busche’s job involved auditing safety
programs, monitoring new OSHA developments and disseminating information to Caterpillar’s
plants. At the corporate level, he was the only person responsible for distributing information about
changes in, and compliance with, recordkeeping requirements. Busche also responded to any
question regarding OSHA recordability. Busche testified that although he occasionally audited
recordkeeping procedures and made recommendations based on the results of those audits, no one
Busche testified that he first saw BLS Report 412-3 in 1979. He thought that the basic
requirement for filling out the OSHA 200 came from the regulation and the OSHA 200 itself, with
additional clarification from other sources, including BLS publications. Busche opined that if a
particular fact situation was covered by BLS Report 412-3, it should be followed. Busche thought
that this had been Caterpillar’s position since 1978. He testified that he would use the BLS Report
412-3 as a reference in advising plants on OSHA recording requirements. Busche stated that he
never issued instructions on how to fill out the OSHA 200, but that Caterpillar occasionally issued
copies of BLS Report 412-3 to its facilities. When they became available in January of 1987,
Busche distributed the 1986 Guidelines because he thought Caterpillar’s facilities should be aware
of the latest ‘‘interpretations’’ provided by the BLS.
Busche testified that Caterpillar’s own ISI Guidelines, which he described as a management
tool to prevent accidents, required each Caterpillar facility to submit a monthly listing of statistical
factors to the head office. According to Busche, the ISI was not used to evaluate anyone at the
corporate level. But he conceded that it was possible that Caterpillar might look more closely at
plants with poor ISI records and might recognize plants or areas with good ISI records were doing
a good job. Busche testified that the ISI Guidelines were not intended to be used to determine
whether an injury or illness was recordable on the OSHA 200. If the ISI Guidelines were used to
determine recordability on the OSHA 200, Busche concluded that it would be an abuse of the intent
of the ISI Guidelines, but not a violation of company policy since there was no policy against it.
Although Busche was aware that the ISI Guidelines were not intended to meet OSHA requirements,
he saw no particular inconsistency between the ISI Guidelines and the material covered in BLS
B. WHAT IS THE STATUS OF THE BLS REPORT 412-3?
Caterpillar claims that section 1904.2(a) is too vague to support the alleged violations. It
argues that BLS Report 412-3, relied on by the Secretary in this case, to cure the vagueness of
section 1904.2(a), does not contain regulations and that there is no basis for the mandatory effect the
Secretary claims for it.8 Caterpillar points out that BLS Report 412-3 was published by the BLS,
8 Caterpillar’s arguments may give the impression that if the Commission accords little significance to BLS Report 412-3, then any basis for the 124 violations is eliminated. (Caterpillar admitted that it should have recorded but failed torecord 43 of the 167 injuries affirmed as willful by the judge.) This is not the case. The judge found that 41 of theremaining 124 injuries were recordable because they involved lost workdays, restricted work or motion or both. According to section 1904.12(c) and the OSHA 200 form, the presence of either of these two factors makes an injuryrecordable. There is no need to refer to BLS Report 412-3 to find this out. Nor does Caterpillar claim that the meaningof either of these two factors is unclear, or challenge most of the judge’s findings that one of these factors was presentin the 41 cases.
an agency with no enforcement authority, and was never published in the Federal Register or
described by the Secretary as his ‘‘official interpretation.’’
Caterpillar also argues that it did not have actual notice that the contents of BLS Report 412-
3 were mandatory requirements and claims that it was free to follow its own ISI Guidelines to fill
in the gaps in the regulation. It contends that neither section 1904.2(a), nor the OSHA 200 make any
reference to BLS Report 412-3. Caterpillar further argues that neither the 1978 or 1986 BLS
publications state explicitly that severe penalties will be imposed if the answers to questions
appearing in the text are not strictly followed.9
The Secretary argues that this is a situation where his interpretation is entitled to controlling
deference by the Commission. He relies on Chevron, U.S.A., Inc. v. Natural Resources DefenseCouncil, Inc., 467 U.S. 837, 844-45 (1984)(‘‘Chevron’’), and Udall v. Tallman, 380 U.S. 1, 16
(1965), and claims that the construction of a statute by those charged with its execution should be
followed unless there are compelling indications that it is wrong. The Secretary further contends that
even more deference is owed an agency’s interpretation of its own regulations than is owed its
interpretation of a statute. He relies on Roy Bryant Cattle Co. v. United States, 463 F.2d 418, 420
(5th Cir. 1972) which held that an agency’s interpretation is controlling even though it is one of
several reasonable interpretations and may not appear as reasonable as some other interpretations.
He also relies on Texas Eastern Products Pipeline Co. v. OSHRC, 827 F.2d 46 (7th Cir. 1987), a
case in which the Seventh Circuit, to which this case is appealable by Caterpillar and the Secretary,
deferred to the Secretary’s interpretation of a standard because it was reasonable.
The Secretary submits that his interpretations do not have to be published in the Federal
Register because they are not the legislative-type rules that require notice and comment rulemaking,
but are interpretative rules, i.e., statements of what the administrative officer thinks the
recordkeeping regulations mean. The Secretary relies on Gibson Wine Co. v. Snyder, 194 F.2d 329,
9 In support of its vagueness argument, Caterpillar points to testimony by OSHA officials that its claims suggest anumber of areas in which the vagueness of section 1904.2(a) entitles employers to make good faith judgments as to whatwas recordable. However, as the Deputy Assistant Secretary for OSHA, Frank A. White testified, these concessionsto recordability judgments made in good faith generally assume that ‘‘the employer has knowledge of and purports toapply the . . . [BLS] guidelines. . . .’ Caterpillar does not argue that it was attempting to comply with BLS Report 412-3.
In his decision, Judge Child found that the guidance provided in BLS Report 412-3 were
interpretations of the Secretary’s own regulations which merited deference and should be followed
by employers because they are reasonable and consistent with the Act. The judge relied primarily
on Chevron and Texas Eastern. The judge found that it was ‘‘clear that . . . [Caterpillar] was aware
of and had possession of’’ BLS Report 412-3. He further found that ‘‘Busche not only had
knowledge of the recordkeeping regulations, but also of the contents and significance of [the
Secretary’s] official interpretations of the recordkeeping regulation set forth in the BLS Guidelines.’’
The judge described the material in BLS Report 412-3 as the Secretary’s official interpretation of the
recordkeeping regulations based on language in the 1985 request for comment. He stated that the
significance of BLS Report 412-3 and the authority of the BLS to interpret the recordkeeping
regulations was made clear from the preface to BLS Report 412-3 and the cover of the 1986
Guidelines, which stated that ‘‘[t]his booklet contains guidelines . . . necessary to fulfill your
recordkeeping obligation under the . . . Act.’’
Caterpillar is arguing that, based on the mandatory effect that the Secretary claims for his
interpretations contained in BLS Report 412-3, particularly the definition of the term medical
treatment, it should have been promulgated pursuant to the notice and comment procedures of the
Administrative Procedure Act, 5 U.S.C. § 553(a)(1) (``the APA''). The Secretary contends, however,
that the material contained in BLS Report 412-3 falls within the interpretive rules exception to the
APA's notice and comment requirements in 5 U.S.C. § 553(b)(A) because it is what the agency
administrator thinks the term medical treatment means.
Caterpillar's first claim, that the Secretary should have gone through notice and comment
rulemaking in issuing the BLS Report 412-3, is premised on what Caterpillar claims is the
mandatory effect of this purported interpretation. Although the Secretary claims that the guidance
in BLS Report 412-3 is entitled to controlling deference, Caterpillar argues that the duty to record
occupational injuries and illnesses flows from section 8(c) of the Act and from section 1904.2(a).
Thus, Caterpillar argues, BLS Report 412-3 imposes no mandatory requirement. We agree. Had
the 1978 version of BLS Report 412-3 been issued pursuant to the notice and comment procedures
of the APA, it would have the force and effect of law. Since the Report was clearly not issued in this
manner, it is not entitled to the same deference as norms that derive from the Secretary’s lawmaking
powers. Martin v. OSHRC (CF & I Steel Corp.), 111 S.Ct. 1171, 1179 (1991)(‘‘CF & I Steel’’).
As we noted in Simpson, Gumpertz & Heger, Inc., 15 BNA OSHC 1851, 1862, 1992 CCH
OSHD ¶ 29,828, pp. 40,675-76 (No. 89-1300, 1992), petition for review filed, No. 92-2237 (1st Cir.
Oct. 23, 1992) in evaluating arguments like those made here, there are two lines of authority. One
approach determines what the rule really does. It requires a rule substantively affecting a legal right
to have been promulgated by notice-and-comment rulemaking or be declared invalid. The other
approach involves taking the agency at its word, accepting the characterization of the rule, but then
In our view, the definition of ``medical treatment'' in BLS Report 412-3 is not an agency
action requiring notice and comment rulemaking under either approach.10 In this 1978 report, the
BLS, the agency to which the Secretary delegated recordkeeping responsibilities under the Act,
provided its view of how the recording requirements of section 1904.2(a) apply in certain factual
situations. The report includes a list of the kinds of treatment that the BLS believed constituted
medical treatment consistent with the distinction drawn in section 1904.12(c), (d), and (e) between
nonrecordable first aid and recordable medical treatment. The weight given such an interpretation
by the Commission depends on the thoroughness evident in its consideration, the validity of its
reasoning, and its consistency with earlier and later pronouncements, i.e., its power to persuade
rather than to control. Simpson, Gumpertz. Taking into consideration the circumstances presented
here, we conclude that the Secretary's interpretation of what constitutes medical treatment in BLS
Report 412-3 is a reasonable interpretation of the regulation, which is grounded in the language of
the regulation. See American Hospital Assn. v. Bowen, 640 F. Supp. 453, 456 (D.D.C. 1986). It
In addition to its problems with the Secretary's failure to promulgate BLS Report 412-3
through notice and comment rulemaking, Caterpillar claims that in order to cure the vagueness of
10 Both BLS Report 412-3 and the 1986 Guidelines purport to be interpretative guidelines. Webster’s New WorldDictionary 621 (2d College ed. 1972) edition defines ‘‘guidelines’ as ‘‘a standard or principle by which to make ajudgment or determine a policy or course of action.’’ Using this definition, a guideline is not a rule but instead is amethod to achieve a desirable uniformity in the application of a regulation.
section 1904.2(a), it could have looked to its own ISI Guidelines rather than BLS Report 412-3. It
further claims that it lacked notice that the answers to questions in BLS Report 412-3 were
mandatory recording requirements. We reject both arguments.
According to Busche, Caterpillar’s corporate safety engineer, Caterpillar’s ISI Guidelines
were not intended to be used to determine what should be recorded on the OSHA 200 log. Nor is
there any evidence that Caterpillar made an attempt, in good faith or otherwise, to fill the gaps in
section 1904.2(a) by following the ISI Guidelines. Instead, it appears that Dr. Neu was largely left
alone to determine what was recordable on the OSHA 200, and after some communication with
Caterpillar personnel and acquaintance with the ISI Guidelines, he started to follow the ISI
Guidelines rather than the previous Caterpillar criteria that he was given. As Caterpillar pointed out
in its reply brief, over time plant recordkeepers tended to follow these Caterpillar ISI Guidelines in
resolving questions of application. What we are left with then, is the interpretation in BLS Report
412-3 of the term medical treatment in section 1904.12(d), which had remained unchanged since at
least 1978 and was issued by one of the two agencies that issued that regulation. See supra n.4. In
contrast, Caterpillar relies on its internal ISI Guidelines that were not intended to govern entries on
the OSHA 200, which Caterpillar’s recordkeepers, including Dr. Neu, fell into the habit of following
in filling out the OSHA 200. Clearly, Caterpillar has advanced no plausible basis why it should be
allowed to rely on its ISI Guidelines as a means of complying with section 1904.2(a).
We also find no merit in Caterpillar’s contention that it was not aware of the mandatory
nature of the contents of BLS Report 412-3. We again emphasize that BLS Report 412-3’s contents
are not legislative rules having the force and effect of law. We do, however, accord the contents
great weight in determining which injuries cited by the Secretary are required to be recorded on the
OSHA 200. We believe that taken as a whole, the cited regulation, the definitions accompanying
the regulation, the OSHA 200, and the copromulgating agency’s view of what the regulation means
embodied in BLS Report 412-3, provide a fair and reasonable warning of what injuries and illnesses
must be recorded on the OSHA 200. Gibson Wine, 194 F.2d at 331. Caterpillar, whose safety
director testified that since 1978 it had been Caterpillar’s practice to follow the guidance in BLS
Report 412-3, has not provided us with any basis to conclude that it lacked such a warning of section
If Caterpillar, as it claims, felt that it needed to fill the gaps in a vague regulation, it could
have asked OSHA what criteria it should apply. Corbesco, Inc. v. Secretary of Labor, 926 F.2d 422,
428 (5th Cir. 1991); Fluor Constructors, Inc. v. OSHRC, 861 F.2d 936, 941-42 (6th Cir. 1988);
Texas Eastern. The preface to BLS Report 412-3 states that ‘‘[f]or questions not covered in this
publication, employers may contact the Bureau of Labor Statistics’ Regional Offices serving their
The argument that few copies of the 1986 Guidelines were circulated and that, despite
strenuous efforts, a copy of the 1986 Guidelines was not received by Caterpillar until 1987, might
have some merit if the Secretary were relying on the 1986 Guidelines. However, the Secretary relies
on BLS Report 412-3. The 1986 Guidelines are referred to only insofar as they are consistent with
BLS Report 412-3. The 100,000 copies of the 1986 Guidelines that were printed would clearly not
be enough for every employer, but Caterpillar has never claimed that it lacked a copy of BLS Report
Caterpillar is arguably correct that it cannot be charged with knowledge that the Secretary’s
official interpretation of section 1904.2(a) was contained in BLS Report 412-3 because of a
statement in the 1985 request for comment. We conclude that to expect employers to heed one
sentence buried in 30 pages of an interim rulemaking document is unreasonable and hardly
consistent with fair notice.12 The statement on the cover of the 1986 Guidelines, which Caterpillar
11 We do not reach the issue of whether an employer who did not have a copy of the BLS publications still would berequired to follow them. We note, however, that a lack of knowledge of BLS Report 412-3 or the 1986 Guidelines doesnot, by itself, permit an employer to skirt its recordkeeping responsibilities. The language of the regulation, thedefinitions in section 1904.12, and the instructions on the OSHA 200 itself provide sufficient information to answermost questions about what is recordable on the OSHA 200. We also note that the Secretary appears to have anticipatedsuch gaps in employer awareness of the Guidelines. In the FOM, the Secretary has indicated that ‘‘[i]f the employerhas not received a copy of the [‘‘Recordkeeping Requirements’] booklet and did not have knowledge, [of therequirements], citations without proposed penalties will be issued.’’ FOM, Ch. VI A.8.a.(1), reprinted in text of ManualReissued by OSHA, supra, note 2, at VI-14.
12 Caterpillar argues that if it is found to have had knowledge of the mandatory nature of the 1986 Guidelines becauseof the official interpretation language in the 1985 request for comment, then the Secretary ‘‘must accept all of what wasin the notice, including the pre-citation procedure.’’ The pre-citation procedure proposed in the 1985 request forcomment but not adopted in the 1986 Guidelines outlined a different process for resolving failures to record than theprocess now in place. Caterpillar claims that the citations should be dismissed because the citation in this case was nothandled according to that different process.
did not receive until 1987, can hardly have provided notice to Caterpillar in 1986. The consequences
of these dubious efforts at providing notice of the effect of the 1986 Guidelines would be much
greater if Caterpillar were unaware of the regulation and BLS Report 412-3, but Caterpillar was not.
Its corporate safety engineer testified that Caterpillar had been using BLS Report 412-3 to answer
OSHA 200 recording questions since 1978.
We also fail to discern any merit in the claim that the failure of both BLS Report 412-3 and
the 1986 Guidelines to state explicitly that heavy penalties could result from failures to comply with
section 1904.2(a) could somehow render defective the interpretations of that regulation provided by
these BLS publications. The OSH Act provides for substantial penalties for failures to comply with
the standards and regulations promulgated under it. Caterpillar has not contended that it was
DID CATERPILLAR COMPLY WITH SECTION 1904.2(a)?
In contending that it did comply with BLS Report 412-3, Caterpillar makes the preliminary
argument that OSHA has conceded that Caterpillar’s ISI Guidelines are equivalent to the guidelines
in BLS Report 412-3. It relies on a statement by the area director in the North Aurora, Illinois
OSHA office that if Caterpillar had been in compliance with its own internal policies, it would have
been in compliance with OSHA requirements in most, if not all, cases. Caterpillar further relies on
an OSHA briefing paper sent from OSHA’s North Aurora area office to the Deputy Secretary shortly
before the citation was issued in May of 1987. According to that document, in determining
recordability Dr. Neu used the 1986 Guidelines ‘‘supplemented by’’ Caterpillar’s ISI Guidelines. The
12(.continued) Although we need not address the question of whether Caterpillar received notice from the 1985 request for commentin the Federal Register that BLS Report 412-3 was the Secretary’s official interpretation, the filing of a document forpublication in the Federal Register is sufficient to give notice of the contents of the document to a person subject to oraffected by it. 44 U.S.C. § 1507. See Phoenix Forging Co., 12 BNA OSHC 1317, 1322 n.12, 1984-85 CCH OSHD¶ 27,256, p. 35,214 n.12 (No. 82-398, 1985). Caterpillar's claim that it is entitled to the benefits of a procedure that wasmerely proposed in the request for comment is without merit.
document also stated that Caterpillar’s ‘‘guidelines were compared to OSHA/BLS regulations and
were found to be essentially the same.’’
Close scrutiny of the documents and statements on which Caterpillar relies indicates that they
provide no support for Caterpillar’s claim of equivalency. Keeping in mind that Caterpillar is
charged with failing to record injuries and illnesses that occurred during 1986, we note that although
Dr. Neu may have been using the 1986 Guidelines in 1987, during the inspection of Caterpillar’s
1986 injury records, he could not have used the 1986 Guidelines in 1986 because Busche,
Caterpillar’s corporate safety director, did not distribute them to Caterpillar’s plants until January of
1987. Although there are similarities in the recordability criteria of BLS Report 412-3, the 1986
Guidelines, and Caterpillar’s ISI Guidelines, they are by no means identical. Most importantly,
Dr. Neu’s testimony establishes that the recording criteria followed at the Aurora plant during 1986
were based on the series of memoranda that he gave the nurses in 1983 and 1984 as well as on
certain other unwritten criteria. These criteria differ greatly from BLS Report 412-3. Further, since
the area director’s statement and the opinion in the briefing paper occurred after 1986, Caterpillar
could not have relied on either when it made recording decisions in 1986.
We next turn to Caterpillar’s argument that it was in compliance with the Secretary’s
interpretation of section 1904.2(a) as set forth in BLS Report 412-3. We consider Caterpillar’s
arguments as they relate to each type of injury.
The Secretary alleges that twenty laceration injuries should have been recorded because
butterfly sutures were used to treat the injuries. These lacerations ranged from .75 to 4 cm. in length.
In addition to the application of butterfly sutures, these cuts received an average of seven wound care
visits. (Items 1-12, 14, 15, 21-25.). According to page 2 of BLS Report 412-3, the use of butterfly
sutures is considered recordable medical treatment. The 1986 Guidelines, which became effective
in April 1986,13 modified this requirement to make a wound recordable if butterfly sutures were used
In his first memorandum to the nurses, Dr. Neu modified his version of page 2 of the BLS
Report 412-3, which required the recording of injuries treated with butterfly sutures, by adding the
phrase ‘‘[i]f used in lieu of surgical sutures.’’ Caterpillar’s three nurses testified that, based on this
memorandum, they issued a Medical Report of Injury, seesupra n.6, or recorded a laceration on the
OSHA 200 only when the injury would have required sutures if a steri-strip had not been applied.
However, the nurses testified that they applied steri-strips when sutures were not required because
they stayed on better than other small bandages and gave the worker a sense of security. The nurses
stated that they sent patients to a doctor if sutures were required. Dr. Neu testified that when he
reviewed the Medical Reports of Injury he decided not to record some lacerations because the nurses
had entered the incorrect codes for surgical or cosmetic suturing when no sutures were applied.
The judge found that the injuries were recordable because they were treated with butterfly
sutures. He found that Dr. Neu did not record the injuries because he assumed butterfly sutures were
used in lieu of small bandages despite his written directions to nurses that injuries treated with
butterfly sutures were recordable when used in lieu of surgical sutures.
Caterpillar claims that the judge erred in finding that its failure to record non-sutured
laceration-type injuries violated the regulation. It claims that it used butterfly sutures for minor cuts
that could have been treated with small bandages, not to treat wounds that needed surgical suturing.
Caterpillar relies on the provisions of its own ISI Guidelines and the 1986 Guidelines. Under both
of these Guidelines the use of butterfly sutures is medical treatment only if the sutures are used in
As we have found, Caterpillar had fair notice of the Secretary’s reasonable interpretation that
lacerations severe enough to be treated with butterfly sutures were recordable under section
1904.2(a) because they involved ‘‘medical treatment’’ as defined in section 1904.12(d), rather than
13 Craig Henderson, an industrial hygienist for OSHA, testified that as a result of this change in policy, OSHA did notcite Caterpillar for failing to record injuries treated with butterfly sutures that occurred after April 1986, unless therewas other evidence of the seriousness of the injury, including the number of visits made by the employee for woundcare and the use of preventative medicine. Henderson testified that OSHA deferred the ultimate decision on whetherto cite for lacerations that occurred after April 1, 1986 to the BLS, the author of the guidelines. Caterpillar’s own ISIGuidelines provide that ‘‘closures used in lieu of sutures are recordable.’’
‘‘first aid’’ as defined in section 1904.12(e). Nevertheless, Caterpillar chose not to record the injuries
cited here because it decided that lacerations treated with butterfly sutures were severe enough to
require recording only if the butterfly sutures were used in lieu of surgical sutures. Although this
view was subsequently incorporated in the 1986 Guidelines, there is no basis for our finding that
Caterpillar was not required to record lacerations treated with butterfly sutures that occurred before
April 1, 1986. For lacerations occurring after April 1, 1986, we do not consider the use of butterfly
sutures the sole index of recordability. Moreover, the evidence demonstrates that the lacerations that
occurred after April 1, 1986, as well as those occurring in the preceding three months, involved on
the average more than seven visits for wound care. Caterpillar contends that the number of times
an employee returned for treatment is not related to the seriousness of the injury. However, we find
that the use of butterfly sutures before April 1, 1986 and the extensive number of wound care visits
needed to treat the cited lacerations, both those that occurred before and after April 1, 1986, establish
that these twenty injuries received medical treatment and were recordable under section 1904.2(a).
Tuft fractures are fractures of the bone at the tip of the finger or toe. The Secretary alleges
that Caterpillar failed to record 10 tuft fractures. (Items 32-41). (Caterpillar concedes that it should
have recorded 2 tuft fractures.) The judge found that Caterpillar should have recorded the fractures
because they yielded a positive X-ray, which page 2 of BLS Report 412-3 lists as involving
recordable medical treatment. In some cases, the judge found additional reasons for recording the
injuries. The judge also found that Caterpillar did not record the tuft fractures because of its policy
of not recording such fractures unless the injury involved a work restriction or medical treatment
performed by a doctor rather than by a nurse.
Caterpillar contends that the judge’s finding that tuft fractures are recordable because they
involve positive X-rays is contrary to logic. Although it concedes that BLS Report 412-3 lists
positive X-rays as involving medical treatment, Caterpillar points to Question and Answer (‘‘Q and
A’’) 56 in BLS Report 412-3, which states that diagnostic X-rays are not medical treatment.
Caterpillar contends that this is more logical since an X-ray is not medical treatment.
Although diagnostic X-rays do not by themselves demonstrate that an injury has received
medical treatment, an X-ray that discloses a fracture establishes that an injury requiring medical
treatment has occurred. Caterpillar’s difficulties with the alleged illogical approach of the judge are
not credible. Page 2 of BLS Report 412-3 is quite clear on this point. If an X-ray is positive, the
injury is recordable. If an X-ray is negative, it is not recordable unless some other criterion is met.
Q and A 56 states that giving an employee a diagnostic X-ray does not make an injury or illness
recordable. This is not inconsistent with page 2 of BLS Report 412-3, which explains that it is the
evidence of the fracture disclosed by the X-ray that makes an X-ray recordable. The 1986
Guidelines do not suggest a contrary result. In the 1986 Guidelines, the summary of injuries and
treatments that are generally considered medical treatment and ‘‘are almost always recordable’’
includes ‘‘POSITIVE X-RAY DIAGNOSIS (fractures, broken bones, etc.).’’ Q and A F-7 in the
1986 Guidelines, which Caterpillar also relies on, suggests that injuries resulting in fractures,
including a hairline fracture that does not require treatment or interfere with an employee’s work
activities, ‘‘should be recorded because they are not minor in nature and ordinarily require medical
treatment and involve restrictions on work or motion.’’
The evidence suggests that tuft fractures are at the margins of what is considered a fracture.
However, based on Caterpillar’s efforts to determine whether its employees suffered tuft fractures
and the treatment it gave them, we conclude that the tuft fractures cited here should have been
The Secretary alleged that Caterpillar failed to record five eye injuries. (Items 42-46).
Caterpillar contends that the judge erred in finding violations for its failure to record two injuries,
Items 43 and 45, in which foreign bodies were removed from the eye, but a surgical instrument was
In two cases, employees injured during welding had objects removed from their eyes by
nurses using cotton swabs. BLS Report 412-3 states that if foreign bodies are embedded in the eye,
their removal involves medical treatment and must be recorded. If the foreign body is removable
by irrigation, the removal is considered first-aid treatment and is not recordable. There is no require-
ment in BLS Report 412-3 that surgical instruments must be used for removal of an object from the
eye before the event is recordable. BLS Report 412-3 does require recording of the removal of a
foreign body from a wound (apparently other than an eye wound),‘‘if removal . . . requires a
physician because of depth of embedment, size or shape of objects, or location of wound.’’ However,
under page 2 of BLS Report 412-3, it is the embedding of the object in the eye that makes the
removal recordable, not who performs the removal. The record clearly establishes that these five
injuries are recordable under BLS Report 412-3. They involve removal of a foreign body, use of a
prescription drug, treatment with hot or cold compresses, and work restriction. Even if BLS Report
412-3 played no part in our consideration of whether these eye injuries are medical treatment, the
injuries would still be recordable. They involve the eye and required treatment that went beyond
The Secretary alleged that Caterpillar failed to record 4 burns suffered by its employees.
(Items 47-50). The burns were relatively small second degree burns. Page 2 of BLS Report 412-3
directs that burns of second or third degree involve medical treatment and are recordable. The judge
also found the injuries to be recordable for these reasons. Caterpillar claims that the judge erred in
affirming violations for its failure to record what it describes as borderline first and second degree
burns. Caterpillar claims that its policy of not recording such burns is not contrary to BLS Report
412-3, unless a burn is regarded as treatment, which is contrary to common sense.
Caterpillar’s failure to record first and second degree burns in two instances is consistent with
Dr. Neu’s application of his own medical treatment test and Caterpillar’s claim that those factors
listed in BLS Report 412-3 as involving medical treatment are not all descriptions of medical
treatment. However, BLS Report 412-3 states quite clearly that ‘‘Burns of second or third degree’’
are considered to involve medical treatment. In his June 13, 1983 memorandum, Dr. Neu modified
that simple statement by also requiring that a burn receive a series of treatments, including soaks,
use of whirlpools and surgical debridement before it would be recordable. This has the effect of
requiring the presence of four of the fourteen factors listed on page 2 of BLS Report 412-3 before
Caterpillar would consider a burn to have received recordable medical treatment. Based on the
descriptions of the burns cited here and the treatment they were given, we conclude that they should
The Secretary alleged that Caterpillar failed to record thirty-four contusions, three
lacerations, one abrasion, and one avulsion suffered by its employees. (Items 5, 13, 16, 18-20, 51-
82, 121). Dr. Neu described a contusion as a blow to any part of the body that generally results in
a swelling or bruise. Caterpillar admitted in its answer that twelve of these injuries ‘‘met the criteria
for recordability, but alleges that its failure to record . . . resulted from ‘non-willful administrative
oversight.’’’ Judge Child found that Caterpillar should have recorded thirty-eight out of the thirty-
nine injuries. He found the injuries recordable because ‘‘[c]ompresses, hot or cold [were
administered] on [a] second or subsequent visit to a doctor or nurse.’’ BLS Report 412-3, p. 2. The
judge also found that these injuries should have been recorded because Dr. Neu’s toleration,
encouragement, and acceptance of the type of care the nurses gave amounted to a standing order that
such care continue, and therefore that the care given by the nurses was recordable medical treatment
within the meaning of section 1904.12(d).14
Caterpillar contends that an injury is not recordable just because it is treated with two or more
treatments with hot or cold compresses. It argues that the statement on page 2 of BLS Report 412-3
that injuries are recordable if they require multiple compresses and soaking, as well as diathermy and
whirlpool treatments, is ambiguous. It claims that the term ‘‘medical’’ implies that such therapy
must be directed by a physician. Caterpillar also relies on Q & A 56 in BLS Report 412-3 at 11-12,
56. Q. By themselves, are the following considered ‘‘medical treatment’’ or ‘‘firstaid?’’
Microthermy treatments if offered only minimum times.
Prescriptions, when no other form of treatment is offered.
Second visit for observation of small puncture.
Nonprescription medication for pain.
(d) ‘‘Medical Treatment’’ includes treatment administered by a physician or by registered professionalpersonnel under the standing orders of a physician. Medical treatment does not include first-aidtreatment even though provided by a physician or registered professional personnel.
Simple removal of foreign body from eye with no complications.
A. Because BLS is committed to simple definitions interpreted bythe employer, generalizations cannot be made which could be used ina variety of circumstances. As with tetanus shots and diagnostic X-rays, these procedures may not be the only criteria for recordabilityand are covered under Guidelines for Determining Recordability[page 2] earlier in this report. Medical treatment is only one criterionfor determining recordability. An injury which required only first-aidtreatment but involved loss of consciousness, restriction of work ormotion, or transfer to another job is recordable.
The language of Q and A 56 is not clear, but we conclude that it does not dilute the force of page
2 of BLS Report 412-3, as Caterpillar suggests. Q 56 can be read to suggest that some of the criteria
of recordability on page 2 of BLS Report 412-3 are not absolute. A 56 responds to this by: 1)
cautioning against generalizations; 2) noting that the medical/first-aid treatments mentioned in Q 56
may not be the only factors to consider in deciding whether to record an injury; and 3) giving the
example of an injury that required only unrecordable first-aid treatment, but involved loss of
consciousness which is recordable. The thrust of Q and A 56 is difficult to judge, but it ultimately
refers the employer to page 2 of BLS Report 412-3.
Caterpillar claims that it sought to maintain compliance and consistency by recording only
when two or more treatments were ordered by a doctor. It claims that what is medical treatment is
for a doctor to determine. At oral argument, Caterpillar expressed strong disagreement with the
judge’s finding that Dr. Neu’s acceptance and encouragement of the type of care given by the nurses
amounted to ‘‘standing orders’’ within the meaning of section 1904.12(d). Caterpillar claimed that
if a nurse sees a patient and adopts certain therapies or conducts medical treatment within the
meaning of the regulation, the nurse is not necessarily working pursuant to ‘‘standing orders.’’
Caterpillar’s objections to Judge Child’s discussion of ‘‘standing orders’’ lack merit. We first
note that the judge did not suggest that a nurse is dispensing medical treatment within the meaning
of section 1904.12(d) when the nurse is acting on her own. The judge interpreted standing orders
‘‘to cover orders of a physician to nurses working in a first-aid station under his supervision and
direction.’’ He found that Dr. Neu’s acceptance and toleration of certain types of treatment as
appropriate for certain types of injury or illness became, in effect, a standing order that such care
continue. He noted that under BLS Report 412-3, medical treatment given by Dr. Neu remained
medical treatment for purposes of compliance with section 1904.2(a), if it was routinely given by
one of the nurses with the knowledge or acquiescence of Dr. Neu.
Caterpillar’s restrictive reading of section 1904.2(a) conflicts with the realities of its own
workplace. The record establishes that the nurses at Caterpillar routinely treated, with hot or cold
compresses, contusions exactly like those Caterpillar was cited for failing to record. Caterpillar has
provided no basis for us to conclude that Dr. Neu’s toleration of this treatment does not amount to
a standing order. Caterpillar’s contention that medical treatment can only be administered by a
doctor finds no support in the regulations or BLS Report 412-3. Page 2 of BLS Report 412-3
describes conditions and treatments that ‘‘are considered to involve medical treatment and must be
recorded for a work-related injury.’’ For some of those treatments, administration by a doctor or
nurse makes the treatment recordable under BLS Report 412-3. For example, when an injury is
treated with hot or cold compresses or soakings on a second or subsequent visit to a doctor or nurse,
it is the involvement of the doctor or nurse in the treatment that indicates the injury is recordable.
Caterpillar’s policy of recording an injury only if a doctor ordered two or more treatments finds no
support in BLS Report 412-3. The ‘‘doctor or nurse’’ language cannot be read as ‘‘doctor.’’ Nor can
the ‘‘physician’’ or ‘‘registered professional personnel’’ language in section 1904.12(d) be read only
The Secretary alleges that Caterpillar should have recorded eighty-eight sprains and strains
received by its employees. (Items 82-119, 120-170) Dr. Neu described a strain as a muscular injury
and a sprain as an injury to a ligament that stabilizes a joint. Caterpillar conceded that it should have
recorded twenty-eight of the eighty-eight sprains and strains. The judge found fifty-nine of the
remaining sixty injuries recordable, either because the injury involved a lost workday or work
restriction or because the treatment received was listed as involving medical treatment on page 2 of
Caterpillar claims that it did not record the majority of sprains and strains because the injuries
were symptoms of earlier injuries and there was no evidence to suggest that the questioned injuries
were caused by any slip, trip, fall, or overexertion. Caterpillar relies on Q and A 2 of BLS Report
If the latest period of disability resulted from an incident, such as a slip, trip, fall, orblow to the back, the case should be recorded as a new injury on [the next] year’s log. If there was no such incident, there was no new injury and no new entry should bemade. The number of lost workdays should be added to any lost workdays shownon last year’s log when the injury was originally recorded.
Caterpillar points out that there are no special requirements for back and hernia cases, relying
on Q & A 12 & 63 of BLS Report 412-3. It suggests that the testimony given by OSHA’s officials
that there must be an incident before a duty to report is triggered is consistent with criteria it adopted
in order to determine whether such an event occurred. Caterpillar also points to the 1986 Guidelines,
which, it claims, repeatedly refer to the need for a slip trip, fall or blow to the back to justify
recording injuries where the employee had a preexisting problem.
The judge did not address Caterpillar’s overall argument that it was not required to record
injuries that were merely symptoms of earlier injuries, nor did he consider the claim as it applied to
The record evidence suggests that Caterpillar’s practice of not recording injuries to previously
injured body parts was not consistent with BLS Report 412-3. Relying on Q and A 2 of BLS Report
412-3, Caterpillar claims that it is not required to record when the evidence does not show that the
injury to a previously injured body part is the result of a slip trip, etc. The evidence, particularly Dr.
Neu’s testimony, suggests that Caterpillar practiced a far more restrictive approach. Dr. Neu
presumed that a new symptom involving a body part that had been injured in the past was not
recordable unless the strain or sprain was received when overexerting, and he decided that
overexerting involved lifting more than 60 pounds. However, Dr. Neu generally made little or no
inquiry into how long ago the previous injury occurred, and he always assumed the present
complaint to be a symptom of the earlier condition. Q and A 1 of BLS Report 412-3, which
Caterpillar does not discuss, suggests a different approach to pre-existing injuries:
What are the reporting requirements of pre-existing physical
deficiencies so far as the OSH Act is concerned?
None. However, each case which involves aggravation of pre-existing
physical deficiency must be examined to determine whether or not the employee’swork was a contributing factor. If a work accident or exposure in the work
environment contributed to the aggravation, the case is work related. It must berecorded if it meets the other requirements of recordability.
Q and A 1 looks to whether the employee’s work was a contributing factor, not whether there was
overexertion with 60 pounds or more. It provides a perspective from which Caterpillar’s recording
Contrary to Caterpillar’s claims, Dr. Neu’s restrictive practice receives no particular support
from the Secretary’s witnesses or from the 1986 Guidelines. Henderson, an industrial hygienist for
OSHA, testified that a previous injury to the same body part and evidence of an event are legitimate
factors to consider when making a recordability decision. Deputy Assistant Secretary Frank White
testified that if no causal connection were shown between the work environment and the injury or
aggravation of that injury, then there would be no violation for not recording. The 1986 Guidelines,
which, as has been noted earlier, Caterpillar was not cited for violating, states that ‘‘[e]mployers
should record each case resulting from a new event . . . and each exposure that results in a recordable
work injury or illness regardless of the employee’s preexisting condition.’’ 1986 Guidelines at 31.
[u]sually, there will be an identifiable event or exposure to which the employer oremployee can attribute the injury or illness. However, this is not necessary forrecordkeeping purposes. If it seems likely that an event or exposure in the workenvironment either caused or contributed to the case, the case is recordable, eventhough the exact time or location of the particular event cannot be identified.
The evidence regarding these injuries demonstrates that by failing to record them on the
OSHA 200, Caterpillar failed to comply with section 1904.2(a). Caterpillar turned a reasonable
concern about injuries that might be recurrences of previous injuries into a presumption against
recording any injury that had a predecessor, however remote or dissimilar. Dr. Neu’s ‘‘60-pound
test,’’ which was at the heart of Caterpillar’s failure to record strain and sprain injuries, was merely
a variant on this approach. Caterpillar also failed to record strains and sprains suffered by its
employees because the treatment, generally hot or cold compresses, was not ordered by a doctor.
As noted earlier, Caterpillar’s decision not to record certain injuries because they were not treated
by a doctor finds no support in either BLS Report 412-3 or in section 1904.12.
7. Injuries Caterpillar Considered Not Work-Related
The Secretary alleged that Caterpillar did not record ten otherwise recordable injuries because
it did not find the employee’s explanation of how the injury occurred to be credible. (Items 96, 107,
116, 124, 147, 149, 151, 153, 161, 162) BLS Report 412-3 suggests that doubtful cases should be
presumed recordable. It advises employers to be prepared to defend decisions not to record and ‘‘to
record a doubtful case on the OSHA No. 200, and if it is later determined not to be work related, line
it out.’’ Q and A 6, BLS Report 412-3 at p. 6. It is difficult to evaluate Dr. Neu’s determinations that
certain employees were not credible. However, although we would not challenge the proposition
that some employee injuries do not have an occupational origin, the cited injuries have all the
earmarks of occupational origin. Moreover, at the very least, these injuries and illnesses appear to
fall into the ‘‘doubtful cases category.’’ According to BLS Report 412-3, such cases should be
recorded and lined out later if they are determined not to be work related. Here, Caterpillar relied
entirely on the judgment of Dr. Neu as to the credibility of the employees. It did not record doubtful
cases with a view to determine whether the injury was work- related, but decided on the spot that
the injury or illness was not recordable. A summary of these injuries and the treatments given is as
ELAM -- Employee Elam was eventually diagnosed as suffering from carpal tunnelsyndrome. He lost a workday and had to wear a hand brace. He was also given thirty tylenol3, motrin 600 for ten days, and naprosyn 375 for two weeks.
MARES -- Employee Mares suffered a sprain. He lost a workday and was given motrin 400,and numerous ice treatments over several weeks.
REINER -- Employee Reiner strained his back while operating a radial drill. He lost aworkday and had his work activity restricted for two weeks.
STEMEN -- After suffering a back strain, employee Stemen made ten visits for treatmentswith ice, heat, and whirlpool. She was also given naprosyn 250 for four days and had herwork activity restricted.
WARD -- After experiencing numbness in his hands, employee Ward lost one workday, hadhis work activity restricted, wore a wrist brace, was given seventy-six motrin 600, andeventually required surgery for carpal tunnel disorder.
FIGUEROA -- Employee Figueroa experienced sharp pains in his shoulder three days afterbeginning a new job. He lost one workday, had his work activity restricted, received twoweeks of physical therapy, and was given tylenol 3 with codeine and naprosyn 375 and 500.
MANTZKE -- After experiencing an ache/numbness in his back and legs, employee Mantzkehad his work activity restricted, lost a workday, and was given fourteen naprosyn 500 andten tylenol 3 as well as heat and ice treatments.
BREESE -- Breese was given motrin for pain in his shoulder that he attributed to throwinga wooden block the day before he reported it to the nurses.
FISCHER -- After complaining of weakness and pain in his arm from the continuous liftingof 20-pound parts, employee Fischer was given naprosyn 500 and had his work activityrestricted.
BRANDON -- After he experienced a stabbing pain in his left elbow while pulling a bar,employee Brandon lost workdays, had his work activity restricted, and was given flexiblesupport for his elbow.
Based on the evidence in the record, we find that Caterpillar should have recorded these 10
The judge found that eighty-one of the injuries suffered by Caterpillar’s employees should
have been recorded because prescription medicine was prescribed as part of the treatment. (Items
19, 20, 27-30, 33, 39, 43-44, 46-47, 49-51, 64, 66-73, 78, 82-85, 87, 90, 93, 96, 100-01, 103, 105-07,
109, 112, 114, 117-18, 121-22, 124-25, 128-29, 131-33, 135-41, 144, 147-53, 155, 157-59, 161, 163-
70). He further found many of these injuries to be recordable for one or more other reasons. The
judge relied on the language on page 2 of BLS Report 412-3 which states that the use of prescription
medicine involves medical treatment and must be recorded for a workplace injury. The judge found
that thirty-five of these eighty-one injuries were also recordable because they resulted in either lost
workdays or restrictions in work. BLS Report 412-3 states that the application of antiseptics on a
first visit to a doctor or nurse is considered first aid and is not recordable, but on a second or
subsequent visit, the application of antiseptics is considered recordable.
Caterpillar contends that the judge erred in relying on the use of prescription medication
when that medication was used for preventive purposes rather than for treatment of an injury.
Caterpillar contends that BLS Report 412-3 states that medicine must be used for treatment of an
injury, that antiseptics are not considered medical treatment, and, quoting Q and A 56, BLS Report
412-3 at pp. 11-12, that ‘‘generalizations cannot be made’’ about ‘‘[p]rescriptions, when no other
form of treatment is offered.’’ Caterpillar also relies on an OSHA instruction published in the Bureau
of Labor Statistics Program Bulletin No. 42, October 1979. According to this document, measures
such as negative X-rays and precautionary tetanus shots are not recordable for OSHA occupational
injury and illness recordkeeping purposes because they are prophylactic treatment. The bulletin
distinguished these two measures from medical treatment following a positive tuberculosis test and
injections of antirabies serum, both of which were considered recordable because they were
absolutely necessary and far more extensive than first aid procedures.
Caterpillar attempts to depict BLS Report 412-3 as requiring recording only when
prescription medicine is used for other than preventive purposes. It also suggests that BLS Report
412-3 does not absolutely require recording when prescription medicines are used. However,
Caterpillar has not established that the preventive nature of a medicine is a threshold to be crossed
before recording is required. Under BLS Report 412-3, the first application of an antiseptic, which
is certainly a prophylactic measure, is considered non-recordable. However, it appears that this is
not because it is being used to prevent infection, but because of the preliminary nature of the
treatment. Page 2 of BLS Report 412-3 states that the application of antiseptics on a first visit to a
doctor or nurse is not considered to be medical treatment, but a second application of antiseptics is
considered to be medical treatment when applied on a second visit.
The instruction relied on by Caterpillar indicates that prophylactic measures, like negative
X-rays and precautionary tetanus shots are not recordable because of their precautionary nature.
However, page 2 of BLS Report 412-3 groups these two factors along with hospitalization for
observation into a separate category of procedures which are considered to be neither first aid nor
medical treatment. There is little basis for extending the rule of these three exceptions to a factor
like the use of prescription medicine that is defined as recordable medical treatment on the very same
As we noted earlier, the meaning of Q and A 56 is not clear, but it cannot be interpreted as
diluting the requirements of page 2 of BLS Report 412-3, as urged by Caterpillar.
Of the eighty-one injuries or illnesses that the judge found recordable because they were
treated with prescription medicine, thirty-eight injuries also were recordable because they involved
either lost workdays or work restrictions, and seventeen injuries also were recordable because they
required compresses on a second or subsequent visit. The judge found the remainder of the injuries
and illnesses recordable solely because they involved the use of prescription medicine. Although
these conditions varied in their severity, the need for prescription medicine indicates that they
required more than first aid and should therefore have been recorded.
In sum, we find that the Secretary has established by a preponderance of the evidence that
the injuries and illnesses received by Caterpillar’s employees at the Aurora plant during 1986 (that
are still contested by Caterpillar) should have been recorded on the OSHA 200, and that by failing
to record these injuries, Caterpillar violated section 1904.2(a). We next consider whether each injury
and illness that Caterpillar failed to record may be cited as a separate violation of the Act with a
WHETHER THE JUDGE ERRED IN ASSESSING SEPARATE PENALTIES
At the time that the citation in this case was issued, section 17(a) of the Act stated that:
(a) Any employer who willfully or repeatedly violates the requirements of section 5of this Act, any standard, rule, or order promulgated pursuant to section 6 of this Act,or regulations prescribed pursuant to this Act, may be assessed a civil penalty of notmore than $10,000 for each violation.15
The Secretary’s long standing practice under section 17(a) of the Act had been to issue a
single citation and a single proposed penalty regardless of how many separate violations of the same
15 At the time this case arose, penalties for willful violations were limited to $10,000 and for serious or nonseriousviolations, $1000. Those amounts have subsequently been raised to $70,000 and $7000, respectively. Section 17 ofthe Act, 29 U.S.C. § 666, amended by Omnibus Budget Reconciliation Act of 1990, Pub. L. No. 101-508, § 3101(1990).
standard or regulation were involved.16 He had rarely departed from this practice. The Secretary
took a similar approach in citing recordkeeping violations. Generally, no matter how many failures
to record or mistakes in recording were discovered, the Secretary issued a single citation. The
penalty proposed tended to be fairly nominal, and consistent with OSHA’s FOM, rarely exceeded
$100. In 1983, however, the Secretary began to conduct more detailed recordkeeping inspections
in order to determine whether comprehensive workplace inspections were warranted. Subsequently,
in 1986, the Secretary initiated a practice of proposing separate penalties for each failure to record.
The first citations under this policy were issued on April 1, 1986. Four days earlier, on March 27,
1986, the Secretary codified this policy by publishing in the FOM a procedure for assessing separate,
per-instance penalties. (The citation in this case was issued in May of 1987.) The procedure states:
In egregious cases; i.e., willful, repeated and high gravity serious citations
and failures to abate, an additional factor of up to the number of violationinstances . . . may be applied to the gravity-based penalty calculated in accordancewith A.2.i.(2)(c) or the regulatory penalty assigned in accordance with A.8.b. and c. and adjusted in accordance with A.2.j, A5, A6, A7 and A8, as described in each ofthe subsections. Penalties calculated with this additional factor shall not be proposedwithout the concurrence of the Assistant Secretary.17
OSHA Instruction CPL 2.45A, FOM, Chapter VI, section A.2.i.(4), p. VI-8 (September 21, 1987)
amended by OSHA Instruction CPL 2.45B CH-1, December 31, 1990.
16 The Secretary has stated that the ‘‘practice of citing each violative instance as a separate violation has been utilizedby the agency only since 1986 . . . .’’ OSHA Instruction CPL 2.80, Handling of Cases to be Proposed for Violation-by-Violation Penalties, 1 BNA OSHR Ref. File 21:9649, 9650, 1990 CCH ESHG New Developments, ¶ 10,662,pp. 13,589-90 (Transfer Binder) (October 1, 1990).
17 In OSHA Instruction CPL 2.80, the Secretary also took steps to establish more detailed procedures for identifying andhandling ``egregious'' cases for which the additional penalty factor is to be proposed. He outlined proposed proceduresfor identifying egregious violations and separate violations of the same standard. The instruction included a methodof developing a gravity-based penalty for recordkeeping violations. The equation involves a number of variables,including: the percentage of unrecorded injuries, whether the injury was not entered at all or was entered improperly,the injuries' relationship to health and safety conditions at the plant, the effect of not recording the injuries on the LWDI,and the company's overall safety program. 1 BNA OSHR Ref. File at 21:9651, 1990 CCH ESHG New Developmentsat pp. 13,590-91.
In its reply brief, Caterpillar points out that it ‘‘has not argued in this case that the
Commission lacks the naked authority to assess separate penalties for separate, even concurrent,
violations of a single standard.’’ However, Caterpillar attacks the policy and its application here in
three areas. Relying on RSR Corp., 11 BNA OSHC 1163, 1180-82, 1983-84 CCH OSHD ¶ 26,429,
pp. 33,558-60 (No. 79-3813, 1983) (consolidated) and United States Steel Corp., 10 BNA OSHC
2123, 1982 CCH OSHD ¶ 26,297 (No. 77-3378, 1982), it contends that assessing separate penalties
for each violation of the same standard is inconsistent with Commission precedent. Caterpillar also
claims that the Secretary's proposed penalty is contrary to various provisions in the FOM.18 It argues
that the FOM and section 17(e) of the Act indicate that the number of times a single standard was
violated goes to the gravity of the violation, one of the factors considered in assessing a penalty
under section 17(j) of the Act.19 Caterpillar claims that the Secretary's witnesses admitted that the
citations were issued as non-gravity based and notes that in previous cases in which the Commission
affirmed citations for recordkeeping violations, the penalties assessed had been modest.
Caterpillar contends that there is no basis for treating the judge's penalty assessment as a
``surcharge'' consistent with the Secretary's ``egregious'' violation theory. Should the judge's
Violations of the posting and recordkeeping requirements which involve the same document; e.g.,OSHA-200 Form was not posted or maintained, shall be grouped for penalty purposes, FOM ChapterV C.3.a.(4), reprinted in Text of Manual Reissued by OSHA supra note 1, IV-19.
If the employer does not maintain the Log and Summary of Occupational Injuries and
Illnesses, OSHA 200 Form . . . an other-than-serious citation shall be issued. There shall be anunadjusted penalty of $100 for each OSHA form not maintained. FOM Chapter VI A.8.(d), reprintedin Text of Manual Reissued by OSHA, supra note 1, at VI-15.
Violations of the posting and recordkeeping requirements which involve the same document
(e.g., summary portion of the OSHA-200 Form was neither posted nor maintained) shall be groupedas an other-than-serious violation for penalty purposes. The unadjusted
penalty for the grouped violations would then take on the highest dollar value of the individual items. FOM ChapterVI, 8.c.(2), reprinted in Text of Manual Reissued by OSHA supra note 1, at VI-17.
(j) The Commission shall have authority to assess all civil penalties provided in this section, givingdue consideration to the appropriateness of the penalty with respect to the size of the business of theemployer being charged, the gravity of the violation, the good faith of the employer, and the historyof previous violations.
proposed assessment be treated as a surcharge consistent with the Secretary’s egregious violation
theory, Caterpillar contends that there is no provision in the Act that allows for the multiplication
of penalties except for the failure to abate provisions of section 17(d) of the Act. Caterpillar
contends that the per instance penalty assessment is inconsistent both with the alleged violation
(failure to keep a log)--and the theory of liability (failure to follow BLS publications).
The Secretary contends that he is permitted to issue separate citations and propose penalties
for each violation of the same standard where each violation of the standard depends upon entirely
different and separate facts: different injuries, illnesses, dates, methods of treatment, and separate
decisions not to record. He relies on Pratt and Whitney, Inc., 9 BNA OSHC 1653, 1981 CCH
OSHD ¶ 25,359 (No. 13401, 1981) and Hoffman Constr., 6 BNA OSHC 1274, 1977-78 CCH OSHD
¶ 22,489 (No. 4182, 1978). He further relies on RSR Corp. and United States Steel, both of which
are also relied on by Caterpillar. The Secretary claims that this interpretation is consistent with the
plain language of the Act and regulations and clearly effectuates the purpose of the regulations.
The Secretary argues that the FOM excerpts cited by Caterpillar are inapplicable and claims
that the FOM has specifically provided for separate penalties since 1986. The Secretary notes that
this 1986 provision in the FOM, see supra p. 32, requires the Assistant Secretary to approve the
imposition of separate per-instance penalties, and that such approval was given in this case. The
Secretary claims that the Commission has permitted such citations since at least 1978. Assuming
arguendo that the FOM was not followed, the Secretary argues that he cannot be faulted for failing
to follow the FOM because the FOM is merely a statement of internal agency procedure and does
not confer rights or impose obligations. He contends that the express language of the Act
unquestionably controls over the provisions of the FOM, citing H.B. Zachary Co. v. OSHRC, 638
F.2d 812 (5th Cir. 1981). Thus, according to the Secretary, the language of section 17(a) expressly
permits the issuance of a citation ``for each violation'' regardless of the FOM.
At oral argument, the amicus curiae, the American Federation of Labor and Congress of
Industrial Organization, noted that although there may be other cases that present more difficult
issues, the language of the regulation and common sense all point to treatment of these violations
The judge found that although the Secretary’s departure from his previous practice of
grouping recordkeeping violations together for penalty purposes was done without rulemaking, it
was not improper. He also found that the Secretary was not barred from applying the penalties
retroactively. He rejected Caterpillar’s claim that it should have the opportunity to prevent its
exposure to the new theory of liability. The judge concluded that Caterpillar should have recognized
that its burden of reporting had remained constant and that the cost of compliance remains the same
regardless of the penalty that might be assessed for noncompliance. He further found that the
separate penalty policy did not impose a new liability theory. Relying on Hoffman Constr., the judge
held that the Secretary is within his discretion as the prosecutor under the Act in issuing separate
citations where the circumstances disclose distinct and separate violations of the same standard.
We conclude that the Commission has the authority to assess separate penalties for separate
violations of a single standard or regulation. The test of whether the Act and the cited regulation
permits multiple or single units of prosecution is whether they prohibit individual acts, or a single
course of action. Blockburger v. United States, 234 U.S. 299 (1934).20 In Blockburger, the Court
found that separate, illegal drug transactions were separate violations of a statute that forbade
purchasing or selling the drug, despite the purchases being closely spaced in time. See also Ladner
20 In determining whether multiple units of prosecution are permissible, the courts also look to the legislative historyfor evidence of Congress’ intent. The OSH Act’s legislative history indicates that an early House version of the Act,H.R. 16785, once contained the following provision:
Sec. 15. (a) Any employer who (1) receives a citation . . . shall be assessed by the
Secretary . . . a civil penalty of not more than $1,000 for each violation. Each violation shall be aseparate offense. When the violation is of a continuing nature, each day during which it continuesafter a reasonable time specified in an initial decision . . . shall constitute a separate offense . . . .
H.R. Rep. No. 1291, 91st Cong. 2d Sess. 22 (1970), reprinted in Senate Comm. on Labor and Public Welfare, 92dCong., 1st Sess., Legislative History of the Occupational Safety and Health Act of 1970, at 744-45. This separateoffense language was deleted without explanation from the next House version of the Act. Although it suggests thatsome consideration was given to putting in specific language allowing each violation to be treated as a separateviolation, it does not indicate whether Congress considered and rejected per-violation penalty assessment. However,since most administrative statutes leave the precise unit of violation undefined, Driver, The Assessment and Mitigationof Civil Money Penalties by Federal Administrative Agencies, 79 Colum. L. Rev. 1435, 1441 (1979), we cannot findsufficient reason to accord controlling significance to the presence of the language or its absence. v. United States, 358 U.S. 209 (1958) (wounding of two federal employees with single shotgun blast
is a single offense); Bell v. United States, 349 U.S. 81 (1955)(simultaneous transportation of two
women only one offense under the Mann Act); United States v. Universal C.I.T. Credit Corp., 344
U.S. 218 (1952)(failure to pay minimum wage to several employees constituted one offense because
all overpayments resulted from single managerial decision). Here, the language of section 17(a) does
not mandate separate penalties with respect to each instance of a recordkeeping violation, nor does
The Secretary claims that the express language of section 17(a) allows the issuance of a
citation for each violation of section 1904.2(a),22 which requires employers to ‘‘enter each recordable
injury or illness on the log.’’ Section 1904.2(a) requires employers to do three things: (1) maintain
a log and summary of injuries, (2) enter each recordable injury or illness on that log, and (3)
complete the log in the detail provided on the OSHA 200. The citation follows the language of
requirement (3) but also implicates requirement (2):
The log and summary of occupational injuries and illnesses (OSHA Form No. 200or its equivalent) was not completed in the detail provided in the form and theinstructions contained therein:
(a) Cases involving medical treatment or restricted work activity or days away fromwork due to laceration injuries [and six other types of injury] were not recorded orwere improperly recorded.
Prior to March 1986, the Secretary had enforced the three requirements of section 1904.2(a)
as a broad prohibition against failing to maintain the OSHA 200. According to the FOM, he would
allege a single violation and a maximum $100 penalty for each OSHA 200 that was not maintained
properly. Nevertheless, section 1904.2(a)’s requirement to ‘‘enter each recordable injury’’ can
21 Separate offense language is not rare in statutory penalty provisions. As Caterpillar noted at oral argument, a statuteas close in purpose to the Act as the Federal Coal Mine Health and Safety Act of 1969 states that ‘‘[e]ach occurrenceof a violation of a mandatory health or safety standard may constitute a separate offense.'' 30 U.S.C. § 820(a). Similarly, the Consumer Product Safety Act specifies that violation of any one of a number of that Act's sections ``shallconstitute a separate offense with respect to each consumer product involved, except that the maximum penalty shallnot exceed $500,000 for any related series of violations.'' 15 U.S.C. § 2069. The Federal Trade Commission Act, 15U.S.C. § 45(l) (1976), provides a civil penalty of up to $10,000 for each violation of the order of the Commission afterit has become final. It provides that ``[e]ach separate violation of such an order shall be a separate offense . . . .''
reasonably be read to involve as many violations as there were failures to record, particularly when
the injuries took place over a period of time and involved different employees and different types
of injury and treatment. Not all violations of the Act, standards, or regulations lend themselves to
In a case such as Ladner v. United States, what might have appeared to be a multiple
violation (wounding two government employees) actually involved only a single act (discharging
a shotgun) and thus a single unit of prosecution, even though the act had multiple effects. The
changes made by Dr. Neu that resulted in Caterpillar not using the correct criteria for recording bear
a superficial similarity to this type of act or violation. However, the numerous modifications that
Dr. Neu made to the Caterpillar version of page 2 of BLS Report 412-3 had no consequences by
themselves. It was the separate case-by-case application of those erroneous criteria to employee
injuries and illnesses and subsequent decisions not to record them that violated the Act.
Commission decisions addressing the issue of whether separate citations may be imposed
for multiple violations of a single standard are rare, largely because the Secretary has rarely proposed
such citations. With few exceptions,23 the Commission has not affirmed multiple violations for
violations of the same standard, or affirmed separate violations or penalties on a per employee
However, in Hoffman Constr., the Commission affirmed two distinct violations and held that
the Secretary was within his discretion as prosecutor under the Act in issuing a separate citation for
each violation of the scaffolding standard for each scaffold, despite provisions of the FOM that the
Commission determined did not have the force and effect of law.24 Although the two items in
23 In Morrison-Knudsen & Assocs., 8 BNA OSHC 2231, 2236, 1980 CCH OSHD ¶ 24,953, p. 30,783 (No. 76-1992,1980), the Commission affirmed separate violations of the same standard and separate penalties, after the Secretaryamended an item alleging that two electrical wires constituted a single violation to one alleging that each wire was aseparate violation with a separate penalty. The Commission did not specifically address the propriety of assessingseparate penalties.
24Caterpillar places a good deal of reliance on certain provisions of the FOM. Although the Secretary is somewhatcavalier in rejecting any suggestion that he is bound to follow the manual, especially in light of the fact that he has ina number of cases cited the FOM as support for his actions, the Commission has consistently held that the FOM is aninternal manual that provides guidance to OSHA professionals, but does not have the force and effect of law, nor doesit confer important procedural or substantive rights or duties on individuals. H.B. Zachary Co., 7 BNA OSHC 2202,1980 CCH OSHD ¶ 24,196 (No. 76-1393, 1980), aff’d, 638 F.2d 812 (5th Cir. 1981). We therefore conclude that there
Hoffman Constr. and the 167 items in this case make the connection between the cases seem
tenuous, we believe that the principle enunciated in Hoffman Constr. that it was within the
Secretary’s discretion to issue separate citations for each scaffold applies to the facts of this case.
We, therefore, conclude that it was within the discretion of the Secretary to cite each failure to record
Although Caterpillar points out that section 17(j) of the Act already provides for the inclusion
of employee numbers in penalty assessment by considering the number of employees exposed to the
violation i.e. the gravity of the violation, and that the FOM provides that a determination of gravity
be based at least in part on the number of employees exposed, we do not believe this fact precludes
the issuance of separate penalties in this case. These factors can be applied to citations that involve
numerous failures to comply with a standard or to just one failure to comply.
The key question for penalty purposes is not how many errors or omissions there were, but
what penalty is appropriate. Thus, although the Secretary may cite separate omissions to record
injuries as separate violations, he may not exact a total penalty that is inappropriate in light of the
four factors listed in section 17(j) of the Act: the gravity of the violations, the employer’s good faith,
its size, and its history of violations.
A. DID CATERPILLAR CONSCIOUSLY DISREGARD THE
A willful violation is differentiated by a heightened awareness of the illegality of the conduct
or conditions, and by a state of mind--conscious disregard or plain indifference. There must be
evidence that an employer knew of an applicable standard or provision prohibiting the conduct or
condition, and consciously disregarded the standard. Without such evidence of familiarity with the
standard’s or the provision’s terms, there must be evidence of such reckless disregard for employee
24(.continued)is no reason to examine the Secretary’s actions in this case to determine whether they conformed to the proceduresoutlined in the FOM.
safety or the requirements of the law generally, that one can infer that if the employer had known
of the standard or provision, the employer would not have cared that the conduct or conditions
violated it. It is therefore not enough for the Secretary simply to show carelessness or lack of
diligence in discovering or eliminating a violation on the part of the employer, nor is a willful charge
justified if an employer has made a good faith effort to comply with a standard or eliminate a hazard,
even though the employer’s efforts are not entirely effective or complete. Williams Enterp., 13 BNA
OSHC 1249, 1256-57, 1986-87 CCH OSHD ¶ 27,893, p. 36,589 (No. 85-355, 1987). A good faith
reasonable belief by an employer that its conduct conformed to the requirements of the law also
negates a finding of willfulness. Keco Indus., 13 BNA OSHC 1161, 1169, 1986-87 CCH OSHD
¶ 27,860, p. 36,478 (No. 81-263, 1987).
The Secretary contends that Caterpillar willfully violated section 1904.2(a) because Busche
and Dr. Neu consciously disregarded the requirements of the Act, the regulations, and the
instructions on the log; and consciously disregarded or were plainly indifferent to BLS Report 412-3.
The Secretary contends that this ``pattern of disregard'' ``extends to all of the items at issue.'' He
relies on Busche's acknowledgement that Caterpillar's supervisors were required to follow BLS
Report 412-3 even though he failed to implement them, and on the decision of Dr. Neu and Busche
to consciously disregard unambiguous regulatory requirements. The Secretary also alleges that
Caterpillar simply did not care whether supervisors complied with the appropriate guidelines. He
points out that Busche knew that BLS Report 412-3 was to be used in filling out the log, but never
bothered to communicate this information to Dr. Neu or to monitor Dr. Neu's compliance with
recordkeeping practices, and that Dr. Neu had never been trained to apply BLS Report 412-3 nor
given any written instructions in filling the log out.
The Secretary particularly relies on Caterpillar having placed its restrictive recording policy
over the unequivocal command to report injuries involving lost workdays or restrictions in motion,
and on what he describes as Dr. Neu's deliberate disregard of the definition of first aid as a single
treatment with a follow-up for observation.
Caterpillar contends that there is no evidence that it exhibited plain indifference to employees
or consciously disregarded the standard. It points instead to Dr. Neu’s correct maintenance of the
log in hundreds of cases and thousands of first aid visits, his adoption of policies and procedures for
recordkeeping in the good faith belief that they were consistent with the regulation, his full
cooperation with the OSHA inspection, and his candor in admitting oversights that were brought to
his attention. Caterpillar claims that its corporate officials issued guidelines that ‘‘OSHA repeatedly
insisted [were] consistent with BLS,’’ promptly distributed the 1986 Guidelines when they became
available, and voluntarily maintained a computerized database of all injuries.
The judge characterized each of the 167 items he affirmed as willful. He held that
Caterpillar’s upper-level management personnel, who had knowledge of the Act’s requirements, had
failed to insure that lower level personnel with the authority to effect compliance with the Act were
equally informed. He relied on Duane Meyer, 7 BNA OSHC 1560, 1979 CCH OSHD ¶ 23,742 (No.
16029, 1979), and on Georgia Electric Co. v. Marshall, 595 F.2d 309, 320 (5th Cir. 1979).
The judge found that Busche had knowledge of the Act's requirements and of the significance
of the interpretations set forth in BLS Report 412-3, but lacked the authority to require compliance
and did not issue any directives outlining OSHA's recordkeeping requirements. The judge further
found that Dr. Neu, the person at the lower level with the authority to effect compliance with the Act,
had not been trained to perform his OSHA recordkeeping duties, nor had he been advised that they
were part of his overall duties as medical director. The judge found that Busche made no effort to
ensure that Dr. Neu correctly filled out the OSHA 200 log and that two other upper-level Caterpillar
officials had taken overt steps to discourage Dr. Neu from making entries on the OSHA 200 form
in order to avoid additional entries on Caterpillar's ISI records.
The judge found that Dr. Neu's memos to the nurses caused deviations from the BLS Report
412-3 in ten areas and resulted in fewer cases being recorded. He concluded that Dr. Neu's push to
reduce the number of recordings made on the OSHA 200 forms was a reflection of the careless
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