Microsoft word - asc0703
GOLD COAST AREA MINUTES
FROM July 13th, 2003
*NOTE* ANY NEW GSR SHOULD BE PRESENT AT ASC BY 1:00
PM FOR ORIENTATION, BY POLICY CHAIR. ALL
SUBCOMMITTEE CHAIRPERSONS MUST MEET AT 1:30 PM!
PLEASE PLACE YOUR ORDERS PRIOR TO ASC BY CALLING BARBARA AT 954-972-2533
PLEASE LEAVE NAME OF GROUP, YOUR NAME & PHONE NUMBER. IF NOT AT HOME,
LEAVE ORDER ON THE ANSWERING MACHINE, OR E-MAIL TO firstname.lastname@example.org
NO OLD BUSINESS FROM
NEW BUSINESS (PAGE
MOTIONS GROUPS NEED TO VOTE ON
1,2,3,4)ON PAGES 6-7
REGIONAL MOTIONS GROUPS NEE TO VOTE ON PG 11-12
ELECTIONS GROUPS NEED TO VOTE ON (PAGES
GCCNA XIV NOMINATIONS NEEDED
ASC NOMINATIONS NEEDED FOR THE FOLLOWING
IF ANYONE IN YOUR HOMEGROUP IS INTERESTED IN ANY OF
THE ABOVE POSITIONS HAVE THEM SHOW UP AT AREA SERVICE
ON AUG 10TH WITH THEIR QUALIFICATIONS!!!!
NEXT ASC WILL BE ON SUNDAY,
August 10th at 2:00 PM,
Pompano Recreation Center Bailey Rd just West of 441
SUPPORT YOUR AREA!!!
1. OPEN MEETING WITH THE SERENITY PRAYER 2. READ TRADITIONS, DEFINITION OF AN ASC, GSR AND ALTERNATE
GSR’S QUALIFICATIONS AND RESPONSIBILITIES (ASC V. CHAIR)
7. MOVE TO ACCEPT LAST MONTH’S MINUTES 8. OLD BUSINESS [Enter motion #'s] page [Enter Page #] 9. A) ELECTION OF NEW OFFICERS (IF NECESSARY) B)
_____ACTIVITIES _____ARTS & GRAPHICS _____CONVENTION _____HELPLINE _____H & I _____LITERATURE _____LITERATURE DISTRIBUTION _____NEWSLETTER _____POLICY _____PUBLIC INFORMATION
12.RE-ESTABLISH QUORUM 13. TREASURERS REPORT :
15. REVIEW THE BUSINESS OF THE DAY 16. ESTABLISH NEXT MEETING TIME AND PLACE 17. FINAL ROLL CALL 18. MEETING CLOSES WITH THIRD STEP PRAYER
MEETING OPENED AT 200PM WITH THE SERENITY PRAYER
Definition of an ASC was read by Connie, GSR and Alternate GSR’s duties and responsibilities was read by Bruce, the12 Traditions was read by Carol. The 12 concepts were read by Lenny. The basket was passed in accordance with our 7th tradition.
DAVID L. (COURAGE TO CHANGE) I AM THE NEW ALT. GSR.
DUSTIN A. (FROM THE HEART) I AM THE NEW GSR.
JOHN S. (ONE MORE SHOT) I AM THE NEW GSR.
BARBARA C. (PROGRESSIVE RECOVERY) I AM THE NEW GSR.
RACHEL M. (PM RECOVERY) I AM THE NEW GSR.
CARYN (WHY NOT TONITE) I AM THE NEW GSR.
VICTORIA (GIRL TALK) I AM THE NEW GSR.
SUSAN B. (KEEP IT SIMPLE) I AM THE NEW GSR.
KARYL K. (NO PAIN, NO GAIN) I AM THE NEW ALT. GSR.
CHRISTOPHER (NOON TIME RECOVERY) I AM THE GSR FOR NOON TIME
RECOVERY. WE ARE MOVING TO A NEW LOCATION AS OF AUGUST 1ST.
CALL ME AT 954-577-5288 OR 305-992-7499 FOR DIRECTION. WE WILL BE IN
THE NEXT MEETING LIST. MORE WILL BE REVEALED.
ASC ROLL CALL: PHONE
Newsletter—Lenny 917-2943 NO NO Policy —Mike 454-7923 YES YES Public Information--OPEN
BACK TO LIFE, BOTH SIDES OF THE COIN, BREAKFAST CLUB, FRIDAY NIGHT SOLUTIONS, HAPPY ONES, HISPANOS UNIDOS, MEET ME BY THE BEACH, OTHER SIDE OF TOWN, OUR JOURNEY BEGINS HERE, SANITY AT SIX, SEVENTH HEAVEN, SUNDAY SERENITY, UNITY IN RECOVERY Groups not present for the last two ASC meetings. BACK TO LIFE, HISPANOS UNIDOS, UNITY IN RECOVERY Groups taken off Rollcall for missing three ASC’s in a row BACK TO LIFE, HISPANOS UNIDOS, UNITY IN RECOVERY
Groups present: 34 OF 49 GROUPS.
MOTION TO ACCEPT MINUTES //FOR ADDICS ONLY// SECOND MAINLINERS
SUB COMMITTEE REPORTS
Activities: Johnny H. 954-822-5356
We had a meeting on July 12th. It was a great meeting. We came together as one on our 25th Anniversary.
We feel like everything is going to turn out right. Ticket sales are going great but we still have tickets and
we hope all the sub committees have their tickets and their vice chairs too. If not, we still have tickets on
sale. Tickets will be on sale at the door. We are now working on our next event, Clean but Crazy. We
have a flyer going around today. It will be at Snyder Park and buttons will be on sale at the 25th
Anniversary. Please come out and support your area at the 25th Anniversary.
In Loving Service, Johnny H.
Convention: Karen Jean 954-340-7996
No report given.
H & I: Carl C. 954-943-7978
Greetings from H&I. I’m an addict named Carl. All is going well. We are still carrying 47-49 meetings.
We still need support. Please announce H & I at your home groups. It has been a privilege to serve the
In Loving Service, Carl C.
RCM: Will G. 954-328-2400 (report given by Dan, alt RCM)
We met at region 6/13/03 thru 6/15/03 at Sanibel Harbor Resort. I sat in briefly on Saturday at H & I just
out of curiousity. We met on Sunday from 9 am until 7pm. Issues about service work were brought up.
More will be revealed. We shouldn’t have to beg for help, rather it should come from the heart. Just to
inform you, no one from literature and newsletter showed up at region. We need to get meeting lists back
to public information. We went over tapes for public information and the tapes have been approved by the
WSO for television and radio. We went over elections for the BOD for SFRCNA and for Region. Some
positions were left open. Keep in mind, region needs donations. Six motions came back that will be
submitted to the secretary today to be included in you minutes to be voted on in your homegroups
In Loving Service, Dan
Helpline: Patty 332-3535
No report given.
Policy: Michael B. 954-454-7923
Greetings from Policy. Our sub committee met today at 12:30 with 5 members present. We did not have any participation from H & I as we requested to go over the H & I policy revisions and or changes that needed to be made. We are again asking H & I to attend our next meeting. Please note for all new GSR’s that new GSR orientation begins at 1pm. Policy updates will be here next month. I lost one set of minutes therefore could not complete the updates. Our next two meetings are the Sunday of area at 12:30.
Newsletter: Lenny 954-917-2943 (not present)
The July – August Bottom Line is here. The total expense was $166.93. GSR’s, please call in or email your anniversaries for anyone celebrating in September and October.
Literature Distribution: Barbara G. 954-972-2533 e-mail email@example.com
All is well at lit dist. All the literature orders to region are up to par and so far we are doing well. Please
do not use the web site for your orders. The format is not good and it is very confusing when trying to fill
Call the house at 954 972 2533 and leave message or E-mail me: firstname.lastname@example.org I thank
all the responsible Gsr’s who take their commitment seriously and call the order in early. Last call in order
is taken at 9pm on the sat before area. When you call or e mail early, I can than properly document the
order and save it in the computer for history of each meetings costs and this info is needed for projections
for future budget needs. If you choose to wait until area service to place your order, do not expect it to be filled first. The order will go to the bottom and the orders that were turned in before you will be filled first. No exceptions! Today we have a choice, to pay the consequences for our actions or reap the rewards for honorable behavior. If you have any questions about the order forms just ask. The name of the group, GSR and the phone # of the GSR’s are required to fill the order. Those of you who have computer e-mail me and I will send you a copy of the order form and you can e mail your orders and have a total also. Store it in excel. Not in word. Remember that the people who are serving you are doing it out of loving service and need to be treated kindly. Check your orders and if it is a problem let us know and we will do our best to fix it. We still need a vice chair of lit dist someone who will take this commitment seriously and show up to do the job. Announce it to your home groups.
RE-ESTABLISH QUORUM 30 0F 49 PRESENT
NO OLD BUSINESS
motion # 1 REFFERED TO GROUPS POLICY CHANGE
Maker of Motion: POLICY//
SECOND SUNLAND PARK
MOTION TO READ:
TO CHANGE ASC-8 GSR & ALT GSR “SHOULD BE MEMBER OF AT
LEAST ONE SUBCOMMITTEE BUT MAY NOT HOLD ANY OTHER AREA ELECTED POSITION”
FROM: “SHOULD BE A MEMBER OF AT LEAST ONE (1) SUBCOMMITEE, BUT NOT AS CHAIRPERSON”.
INTENT: TO CLARIFY OUR CURRENT POLICY
CARRIED ________________ DEFEATED________________ ABSTAIN________________
motion # 2 REFFERED TO GROUPS POLICY CHANGE
Maker of Motion: ASC TREASURER//
MOTION TO READ:
TO DONATE 10% OF THE GROSS INCOME RECEIVED AT AREA TO THE
REGION. THIS DONATION SHOULD BE MADE MONTHLY FOR THE INCOME RECEIVED LAST
ASC7-12/00 SECTION E TREASURER QUALIFICATION FROM EXCESS ABOVE PRUDENT RESERVE AND OPERATING EXPENSES SO THAT A DONATION CAN BE MADE TO THE RSC.
INTENT: TO CARRY THE MESSAGE TO; TO PROPERLY RESPOND TO THE CALL FOR
CARRIED ________________ DEFEATED________________ ABSTAIN_________________
motion # 3 REFFERED TO GROUPS REGIONAL MOTION
MOTION TO READ:
TO SUSPEND ALL PLANNING FOR NEXT YEARS SFRCNA UNTIL ALL
PRIOR DEBTS ARE SETTLED AND ALL ACCOUTNTING ISSUES ARE RESOLVED.
CARRIED ________________ DEFEATED________________ ABSTAIN_________________
Maker of Motion: NEW PATH // SECOND RAINBOW GROUP
MOTION TO READ: NEW PATH, A MEMBER OF GOLD COAST FOR 19 YEARS AND IS ONE OF TWO GROUPS IN THIS AREA WHO SPONSORS RAINBOW WEEKEND IS HERE TO PRESENT THE PRE-RECOVERY WEEKEND T-SHIRT TO GOLD COAST FOR APPROVAL TO BE SOLD AT ANY GOLD COAST EVENT
INTENT: TO RAISE FUNDS FOR RECOVERY WEEKEND AND PROMOTE UNITY.
Maker of Motion: ROOM FOR CHANGE // SECOND FROM THE HEART
Maker of Motion: ASC SECRETARY // SECOND POLICY
MOTION TO READ: TO HAVE THE NEXT ASC ON AUGUST 10TH, 2003 AT POMPANO PARK RECREATION CENTER.
GCCNA NOMINATIONS PLEASE VOTE
My clean date is June 26th, 1990. I have served on the convention committee as registration chair and banquet chair. I have also served on the programming, hospitality, serenity patrol and marathon sub committees, as well as spending way too much money at the various auctions. Most recently, I have served the Gold Coast Area as treasurer three years ago. I have also served as ASR, Alternate ASR, Newsletter Chair and GSR attending 55 consecutive ASC’s at one point. Currently I am a member of the newsletter committee. I have served the South Florida Region as Newsletter Chair. I have a home group, a sponsor, a working knowledge of the 12 and 12 and have completed every one of my service commitments. Thank you for your consideration for this position. In loving service, Rich F. FOR__________ AGAINST___________ ABSTAIN__________
Grateful recovering addict, Van. I would love to serve this area as the Hotel Liason. Presently I am the Asst. Hotel Liason for GCCNA. I’ve served GCCNA since getting clean. I have 7 ½ years clean. I have a sponsor and a home group. I live the 12 and 12 to the best of my abilities. In loving service, Van. FOR__________ AGAINST___________ ABSTAIN__________
ASST HOTEL LIASON
Hi my name is Kitty and I have the willingness to serve the GCCNA committee as Asst. Hotel Liason. I have 5 years clean in NA with an NA sponsor who has an NA sponsor. I have worked on the last two GCCNA’s and work the 12 steps and 12 traditions to my best ability. In loving service, Kitty. FOR__________ AGAINST___________ ABSTAIN__________
ASC NOMINATIONS PLEASE VOTE
ASC VICE CHAIR
I have over 11 years clean. I have worked the 12 steps and 12 traditions with my sponsor. I have a
working understanding of the 12 concepts. I have an NA sponsor who has an NA sponsor. I am a member
of the Sunland Park Group. I have served my group as GSR, Secretary and Treasurer. I have served at the
area level as Policy member, vice chair and as chair. I have served the regional level as SFRCNA host
committee member, BOD member, vice president and president. I only attend NA meetings and I have the
willingness to serve. In loving service, Michael B.
FOR__________ AGAINST___________ ABSTAIN__________
I’m an addict, I’m Cori. My clean date is December 29th, 2000. I have an NA sponsor who has an NA sponsor. I have been the ASC Secretary for the Gold Coast Area for the past 7 months and prior to that I was Asst. Secretary. I have the willingness to serve as Secretary for Gold Coast for another year. In loving service, Cori M. FOR__________ AGAINST___________ ABSTAIN__________
I am and addict and my name is Douglas. My qualifications are as follows. The past year I have served as vice chair of activities for the Gold Coast Area. Also for the first two years of my recovery I took an H & I meeting into the North Broward Detention Center, served on GCCNA’s 3,4 and 5 but have not served in service since. But going on 13 years clean this coming September, it’s time to give back what was so freely given to me. I have an understanding of the 12 steps and 12 traditions and I apply them in my life on a daily basis to the best of my ability. I also have an NA sponsor who has an NA sponsor. In loving service, Douglas L. FOR__________ AGAINST___________ ABSTAIN__________
Addict, Johnny H. I have the willingness to serve and I have the clean time required to do so. I have been involved in service as long as I have been clean. I have been involved in H & I, GCCNA, policy, activities and rainbow. I was activities vice chair for 2 years and I am currently the activities chair. I was fundraising and entertainment vice chair of GCCNA 12 and 13 and I was Rainbow’s merchandising chair last year. I am currently on the policy committee. I have an NA sponsor who has an NA sponsor. I have the knowledge of the 12 steps and 12 traditions. I have worked closely with the activities treasurer this year and have the willingness to serve my area. My clean date is March 17th, 1999 and my home group is Room for Change. In loving service, Johnny H. FOR__________ AGAINST___________ ABSTAIN__________
H & I CHAIR
I’m an addict, my name is Carol. My clean date is October 22nd, 1996. I have been a member of H & I since October 1997. I have been the vice chair of H & I for the past year. I have fulfilled all of my service commitments with H & I and have changed meetings in the spirit of rotation when necessary. I currently carry a meeting into BCI. I go to meetings regularly and have an NA sponsor. I practice the principals and traditions in every area of my life to the best of my ability and I have the willingness to serve. In loving service, Carol L. FOR__________ AGAINST___________ ABSTAIN__________
I’m an addict, I’m Erin. I have been clean since February 10th, 1999. I’m currently working steps with my sponsor. I have served my homegroup as coffee maker and I am currently serving as GSR. I have served the Gold Coast Area as Newsletter and have been on various sub committees and ad hoc committees. Most of all I have the willingness to serve the area. In loving service, Erin. FOR__________ AGAINST___________ ABSTAIN__________
I am an addict, my name is Carl R. My clean date is April 13th, 1991. I have a sponsor and the working knowledge of the 12 steps and 12 traditions. I have served this area in many positions; Alternate Literature Dist. Chair, Literature Dist Chair, Alternate RCM, RCM and Vice Chair of Policy. My homegroup is Sunland Park and I have served my home group at all levels from coffee maker to GSR. I do have the willingness to serve this area again. In loving service, Carl R. FOR__________ AGAINST___________ ABSTAIN__________
LITERATURE DISTRIBUTION CHAIR
I am an addict, I’m Barbara. I have been clean since August 3rd, 1984, worked in all aspects of NA service
from coffee on a group level to garbage detail at conventions. I helped to write the How It Works book,
started many meetings and have served on all committees at some level since my first week clean. I
sponsor people and they sponsor me. I have been literature distribution chair for the last two years and love
this commitment. If I was allowed to I would do it until I died. I have never mismanaged NA funds and
have a sponsor who teaches me to work my steps so that I will not ever mismanage them in the future. I
have never read all the literature but know each piece we have and have a strong commitment to the
newcomer ensuring that they get a chance to read it. I believe that through service to other addicts I learn
to be a better person. I have also reorganized and created a computer system that can be used by anyone
with very simple instruction. I stand in gratitude for the chance to serve again, I hope. In loving service,
FOR__________ AGAINST___________ ABSTAIN__________
PUBLIC INFORMATION CHAIR
I’m an addict named Carl. I have 13 years clean. I have a working knowledge of the 12 steps, traditions and concepts. I have been actively involved in NA service work at both the home group and area levels as GSR, in H & I and various GCCNA positions and I have the willingness to serve. In loving service, Carl FOR__________ AGAINST___________ ABSTAIN__________
REGIONAL MOTIONS PLEASE VOTE
Maker – SFRCNA BOD, 2nd Gulf Coast
Motion: The SFRCNA BOD will hire a bookkeeper in addition to the existing CFO and Host Committee
Treasurer. The bookkeeper responsibilities and salary were listed as follows: on a quarterly basis
1. Enter and categorize checks, deposits and maintenance fees. 2. Reconcile both the BOD and Host Committee Accounts. 3. Prints quarterly reports to include profit and loss, balance sheets, and check register details.
4. Ensures that annual expenses are made on time for the PO Boxes, storage, business forms,
5. Ensure that State and Federal taxes are prepared, declared and/or paid on time. 6. Additional duties to be added as necessary.
The bookkeeper will be paid hourly. (3) Bids will be solicited based on duties to be performed. Approximate costs of $40 per hour with 3 to 4 hours per quarter, it a total of $640 annually.
Intent: That the corporation has dependable and consistent financial accounting all on one program
Quick Books so that the BOD fulfills its legal and contractual obligations. This way the BOD has
An outside and impartial view of our books.
Disposition: April RSC – Referred to Admin, per policy June RSC – Admin recommends as amended above, 5-0-0 due to financial accountability. Motion by Sunset, 2nd Beach & Bay as amended 8-0-1 BACK TO AREAS TO VOTE
Motion 09-04-03 Maker – Dave M. H&I, 2nd RD Motion: All fliers brought to this body for disbursement to this Region include the Narcotics Anonymous
“logo” or symbol. This should include the Regional Activities calendar as well as the convention
registration forms for the Regions convention.
Intent: To follow World policy. Disposition: April RSC – Amendment that all fliers created by SFRSC or subcommittees thereof contain the
NA logo, 2nd MAL1 Passed 5-0-1 June RSC – Admin recommends to adopt as amended for clarification of information 5-0-0. BACK TO AREAS TO VOTE Motion 10-04-03
Maker – Dave M. H&I, 2nd S. Dade Motion: To direct the Helpline chair to work with the Activities chair in putting together a regional activities
Line for our Region, that will be updated by the Activities Chair.
Intent: To keep our members informed as to what activities are going on in this Region.
Disposition: April RSC – To admin, per policy June RSC – Admin recommends to adopt to proved information to members of the fellowship. BACK TO AREAS TO VOTE Motion 11-04-03 Maker – MAL1, 2nd H&I Motion: To add to RSC Guidelines:
D) Hospitals & Institutions sect (3) Qualifications and responsibilities add line (10)
A. H&I Chair may purchase (1) case of text at a time. B. Text are offered for sale at NA functions with prior committee chair permission. C. All monies must be give to RSC treasurer at next available RSC, along with receipts and a
D. H&I Chair or Vice chair (meeting qualifications in RSC policy) can only handle monies at the
Intent: To put policy in place for text sales at events. Disposition: April RSC – Amendment with understanding with MAL1 and H&I chair be present at Admin with
future financial impact, 2nd S. Dade, for clarification. To Admin, per policy June RSC – Admin recommends to adopt to provide a single point of accountability. 4-0-1 Motion 12-04-03
Maker – S. Broward, 2nd Sunset Motion: To remove pg 5 (D) (1) (B) and heading 1) to show this change. Intent: To stay in line with the traditions. Disposition: April RSC to Admin, per policy
June RSC – Admin recommends amendment to start Dec 2003. Motion Sunset, 2nd Shark Coast as amended 7-0-1 Admin recommends to adopt with amendment to be prudent with the fellowships funds. 5-0-0 BACK TO AREAS TO VOTE
Motion 13-04-03 Maker – S. Broward, 2nd Conch Motion: To remove from policy pg 57 Sec H Intent: To let the program committee do their job.
Disposition: April RSC to Admin, per policy June RSC – Admin recommends not to adopt, to keep check and balance in place 1-4-0 BACK TO AREAS TO VOTE
Maker – Admin, 2nd Mid Coast
Motion: To replace in guidelines, section II, 1), 7. which read “In cases of emergencies, the Chairperson
May contact all RCM’s by conference calling or by mail and voting may be conducted if necessary
No later than ten (10) days from being contacted” with the following:
7) If 2 members, having a voice at the RSC, decide that there is an emergency which requires the
Chairperson to poll the RSC voting members, the following procedure shall apply:
1. The Chairperson will request the emergency motion makes for the specific reason why the
Motion is an emergency and cannot wait until next Region.
2. The Chairperson will contact through any available means – every trusted servant who has a
Voice in the RSC, and in favor or against the motion being an emergency.
3. If the Chair gets a majority vote to proceed with emergency motion, the Chair will take votes
Intent: To clarify how “emergency” is defined and the procedure. BACK TO AREAS TO VOTE
Motion 05-06-03 Maker – Admin, 2nd Gold Coast Motion: To remove from PI Guidelines
4. QUALIFICATIONS AND DUTIES OF SUBCOMMITTEE OFFICERS:
3) SECRETARY h) Will begin each sub-committee meeting by massaging the neck of the chairperson and ensuring she/he has an adequate supply of caffeine available.
Intent: This is no something to be in our policy. It is not being responsible to the fellowship.
Verbal by V-Chair 2nd S. Broward to deal with now Failed 5-3-0
BACK TO AREAS TO VOTE CONGRATULATIONS TO OUR NEW GCCNA VICE CHAIR
RENEE, TREASURER KAREN JEAN, SECRETARY NADINE,
REGISTRATON CHAIR ALLAN AND MERCHANDISING CHAIR
CONGRATULATIONS TO OUR NEW ASC CHAIR KIRK AND
AREA CLOSED AT 5:OOPM WITH THE 3RD STEP PRAYER
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