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Microsoft word - policy 504.3.1-r.doc
Administering Medications to Students
For the purposes of this Regulation, the following definitions apply:
Supervision of Medication
When a school staff member "supervises" a student taking medication, he or she
simply monitors the student taking the medication on their own, having been
informed of the need by a note from the parent.
Administration of Medication
When a school staff member “administers” medication to a student, the medication
is given to and taken by the student either orally or through injection (Epi Pen or Ana
Kit). Short term medication
Short term medication refers to medication prescribed by a physician that can be
taken within a two week period. Long term medication
Long term medication refers to medication prescribed by a physician that will be taken by a student over a period of time that is longer than two weeks. When a request is received that the school administer medication to a student, the following regulations apply: 1. School staff under no circumstances shall administer cold or headache remedies to students. Students are required to bring their own medication of these types. When any medication is first brought to the school, the student's parent or guardian shall inform the school staff in writing about the child’s need for the medication. Once the note has been received, the student may then be supervised by the staff member while the student takes the medication.
2. Any medication, except Ventolin and asthmatic type inhalers, brought into the school in more than a single dose by a student, parent or guardian must be given immediately to a staff member to ensure its safe storage and limited access in a central location. Medication may be stored in a more convenient and accessible location if its location is sufficiently secured to prevent unauthorized access and is approved by the school principal. 3. Any request for the school to administer medication will use the following procedures:
When a school staff member becomes aware that it is necessary for a student to take prescription medication on a short term basis and a staff member must administer the medication, and the necessary written authorization and
explanation has not been received from the parent or guardian, the school will advise the School Nurse, who, on behalf of the District Medical Health Officer, will:
i) review the student's medical card and history from available
ii) contact the child's parent or guardian and confirm the request, noting the date of the conversation with the parent or guardian;
iii) receive the prescribed medication and its instructions and arrange with the school principal for its safe storage and control while in the school; iv) complete and sign the "REQUEST FOR ADMINISTRATION OF MEDICATION AT SCHOOL" form (HLTH 41) in Section D, and; v) advise the school principal and affected staff member that the medication can be administered or supervised.
Note: If the School Nurse is not in the school at the time the school first becomes aware of a student’s need for short term medication, the school shall fax the required information to the School Nurse at the Richmond Health Department so that the process may be initiated. If the necessary written authorization and explanation from the student’s parent or legal guardian is received by the school for a student to take a prescription medication, the medication may be administered by the school staff member. The School Nurse will be advised by the school subsequently so that the HLTH 41 FORM can be completed as required.
When it is necessary for a student to receive medication on a long term basis, the School Nurse will:
i) review the student's medical card and history from available documentation;
ii) have the HLTH FORM 41 sent home with the student for completion by the parent or guardian (Section A and C) and the prescribing physician (Sect ion B). The child's parent or guardian should ensure that the physician's name and phone number is clearly printed for reference and contact purposes;
iii) upon the return of HLTH FORM 41 to the school, complete and sign the form in Section D. The staff member who will administer the medication shall sign the form in Section E. The school principal shall also initial the form in Section E. iv) receive the prescribed medication and its instructions and arrange with the school principal for its safe storage and control while in the school, and;
v) advise the school principal and affected staff member that the medication can be administered.
4. Long term medication will only be administered or supervised when the
completed HLTH 41 card is returned to the school, signed by the School Nurse (Section D) and initialled by the school principal (Section E). 5. At the beginning of each school year, the School Nurse will review all current HLTH 41 forms being used for long term medication and, after consulting with the parents or guardians of affected children, will update the card if there is no change in medication. Any change in medication dosage or prescription will require the parent to complete a new HLTH 41 card using the long term medication process outlined in this policy. If the medication is no longer required, the School Nurse will indicate that in the Subsequent Comments portion of Section E and file the card in the student's Form File (Manila Folder) maintained in the school office. 6. All medications must be clearly labelled, and include the following information:
ii) the time(s) at which it is to be taken
iii) the name of the student to whom it is to be administered.
7. Only the School Nurse, principal or staff member designated by the principal should administer authorized medications to a student. For those schools registering students who require the use of an Epi Pen or Ana Kit, the School Nurse shall train school staff members annually (early fall) in the proper technique of administration. The School Nurse will train new staff members in the administration of an Epi Pen or Ana Kit as required throughout the school year. 8. In the case of a school field trip attended by a student identified as requiring the administration of medication, either on a normal or emergency basis, the parent or guardian shall advise the school of the need for medication to be taken on the field trip through the field trip permission form sent home by the school. The teacher who has responsibility for that student is then required to ensure that the necessary medication is taken on the field trip for use as needed. Board Concurrence: 05 March 1990 Board Concurrence with Revision: 28 August 1995
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