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Microsoft word - emsa-5001.doc

ENQUIRY NO
EMSA 5001
19/03/2010
23/04/2010

The Chennai Port Trust requires the following medicines. you are requested to
send your offer in the enclosed quotation form in a sealed cover addressed to
THE CONTROLLER OF STORES,CHENNAI PORT TRUST,CHENNAI 600 001, super scribing the
Tender No
. and due date of opening,so as to reach him not later that 14-30 hours
on the due date mentioned above. Before submitting your Offer you are requested
to go through the conditions enclosed herewith.
Fax and E-mail quotations are not valid.
DESCRIPTION OF ITEM
Acyclovir Tab 200mg BRAND REQUIRED :ZOVIRAX / ACIVIR / HERPEX/ZOYLEX DT/OCEUVIR Albendazole Syr 200mg / 10 ML BRAND REQUIRED : ZENTAL / WORMIN / XENDA/ ALZAD / NOWORM/ ALMINTH Amiloride & FrusemideTab40+5mg BRAND: AMIFRU/ AMIMID/ EXNA K / LASIRID/ Amitryptylline+Combi Tab 5+12.5mg - BRAND REQUIRED : 000030 AMIXIDE-H / EMOTRIP / LIBOTRYP DS/ AMICHLOR/ LIMBIVAL Amox + Clavanic Tab 375mg - BRAND REQUIRED : AUGMENTIN / PENCLAV / CLAVAM / ENHANCIN / HIBRID 000039 AmoxycillinInj500mg BRAND: MOX / MAGCIL / ALLMOX / Amoxycillin Syr 125mg- 60ML. BRAND REQUIRED : 000040 BIOMOXIL / BLUMOX / AMOXCILIN / NOVOMOX / AMOXIBID / AMOXIL AspirinTab75mg BRAND: ASA 75 / ECOSPORIN 75 / SARINE 75/ Azithromycin Syr100mg- 15 ml. BRAND REQUIRED : AZIWOK / AZITHRAL / AZIWIN / AZIMAX / AZILUP BaclofenTab10mg BRAND REQUIRED: LIORESOL / LIOPEN / TEFSOLE / CHINOFEN Benzhexol Tab 2mg. BRAND REQUIRED: PACITANE / HEXETANE / TRIPHENE / MANOHEXY / PARKIN / BEXOL Bicalutamide Tab 50mg. BRAND REQUIRED: BIPTROSTA / Calcium Carbonate Brand Required: Shelcal / Ostocalcium / DICALCI PLUS / OSSOPAN/ Carbimazole Tab 5mg. BRAND REQUIRED: NEOMERCOZOLE / THYROCAP / THYROZOLE / ANTITHYROX Carvediolol Tab 6.25 mg. BRAND REQUIRED: CARDIVAS / CONPRES/ CARVIDIL / CARCA / CEVAS Chlorpromazine Tab100mg. BRAND REQUIRED : 000144 SUNPRAZASIN / MONOCHLOR 100 / LARGACTIL / CAIN /MEGATIL Chlorpromazine Tab 50mg. BRAND REQUIRED : 000146 SUNPRAZASIN / MONOCHLOR 100 / LARGACTIL / CAIN /MEGATIL Chloroquine Tab 250mg. BRAND REQUIRED: NIVAQUINE / 000152 RECOCHIN / MELUBRAIN / CHLOROQUINE / CADIQUINE /LARIAGO CinnarizineTab25mg BRAND: Cinnarizine/ CINTIGO / CUNZAN /DIZIRON / STUGERON / VERGO Ciprofloxacin + TinadazoleTab500+600mg BRAND: CEBRAN 000158 PN / CEPLOX TZ / CIFRAN CT/ CIPLOX TZ / CEPTORN CT/ CIPROWIN TZ / QUINTOR TZ/ LUCIPRO T Ciprofloxacin Oint 5gm. BRAND REQUIRED : ZOXAN / CIPLOX / CIPROCENT/ ADIFLOX Ciprofloxacin Tab 100mg. BRAND REQUIRED: CIFRAN / CIPLOX / CIPROVA / QUINTOR / CEPLOX / CEBRAN ClobitazoleOintPoly BRAND: EXCEL / TENOVATE / LOBATE / CLOBETAVATE /CLODOM Clomipramine Tab 10mg. BRAND REQUIRED : OCIFRIL/ ANAFERAMIL / CLONIL / DEPNIL/ CLOM SR Clomipramine Tab 25mg. BRAND REQUIRED : OCIFRIL/ ANAFERAMIL / CLONIL / DEPNIL/ CLOM SR ClotrimazoleDps. 1% v/v 10ml. BRAND REQUIRED: CANDID 000181 EAR / SURFAZ EAR / CANESTAN / IMIDIL / MICOCID /STATUM Clotrimazole Lotion BRAND REQUIRED: CANDID EAR / SURFAZ EAR / CANESTAN / MICOCID /STATUM Co-TrimoxazoleTab 800MG. BRAND REQUIRED: BACTRIUM SS/ SEPTABID DS/ CIPLIN SS / ANTRIME Co-Trimoxazole Tab 400MG.BRAND REQUIRED: BACTRIUM SS/ SEPTABID DS/ CIPLIN SS / ANTRIME Cyclophospamide Inj 200mg/ vial. BRAND REQUIRED: CYPHOS/ ENDOXAN ASTRO / NEOPHOS / ONCOPHOR Cyclophospamide Inj 500 mg. / vial. BRAND REQUIRED: CYPHOS/ ENDOXAN ASTRO / NEOPHOS / ONCOPHOR CyproheptadineSyr.110ml BRAND: CIPLACTIN / PRACTIN/ /BAL RICATIN Desloratidine Tab 5mg. BRAND REQUIRED: D-ELORETA / D- LARATIN / DESTOR/ DIZIOT/ RODIREA / DESOD Diclofenac + ParacetamolTab50mg+325mg BRAND: 000216 BUTACORT DP / DICLORAN A / DIVON PLUS / DYNAPAR LD / ULTRAFLAM / DEFENCE P DiclofenacTab100mg BRAND: DICLOMAX / DICLOMAC / Digestive EnzymesSyr.200 ml BRAND: LUPIZYME / DIGPLEX /
ZYMIR / ALZYME SYP / ARISTOZYM / UNIENZYM
Diltiazem Tab 90mg. BRAND REQUIRED: ANGIZEN CD / DILZEN /

DILTIAZ / DILTIME/ MASDIL/ ONZEM
Diprivan Inj 10ml. BRAND REQUIRED: PROPOFOL / PROPORAN /

DIPIRIVON/ CRITIFOL /
Dobutamine Inj 250mg. / 20ml. BRAND REQUIRED: DOBUCIN /

DOBUTREX / DOBORAN/DOTAMEN
DomperidoneTab10mg BRAND: NANCI DOME / EMIDON /

TRIDOM/ NONMETRIC
Doxo Rubicin Inj10mg BRAND: CADRIA / ADREOSAL/ DOXOLEN/

ONCORDRIA/ ZODOX
Epsolin 2ml / 50mg Inj. BRAND REQUIRED: EPSOLIN / DILANTIN

/ EPTOIN/
Estrogens Tab 0.625mg. BRAND REQUIRED: CONJUGASE /

ESPANZE / PREMARIN
Etamsylate Tab 250mg. BRAND REQUIRED: COSKLOT /

DICIZENE / SYLATE/ HENSOL/ ETAMSYP/ HIMOLAN
000272 FelodipineTab5mg BRAND: FELOCARER/ RENEDIL/ PLENDIL/
Fluorocil Inj 250 mg / 5ml. BRAND REQUIRED: FLIROCIL/
FLUCONOCO/ FLUTAS/ KNCIL / SFU CBC
Fluorocil Inj 500 mg/ 10ml. BRAND REQUIRED: FLIROCIL/

FLUCONOCO/ FLUTAS/ KNCIL / SFU CBC
Fulsed Inj 5mg / ml. BRAND REQUIRED: MEZOLAM / FULSED /

MIDAZ/BENZOSED
Gatifloxocin. Tab 200mg. BRAND REQUIRED: GATICIN /

GASIKON / GATRI / GATILOX / GATISPAN/ GATT
Gentamycin Inj 80mg./ 2ml. BRAND REQUIRED: GARAMYCIN /

GENTICIN / GENTARIL / TAMIACIN
Glycopyralate 1ml/0.2mg Inj. BRAND REQUIRED: GLYCO - P /

PYROLATE / VAGOLATE / GLYPROLATE
Heparin Inj 5000 IU. 5ml. BRAND REQUIRED: V -PARIN / INHEP /

KEPARIN / FEPARINE LF
000344 HydroxyzineTab10mg BRAND: ATARAX / HYDRZE / TRUGO /
I.V.FLUIDS Dextrose with GNSG.Bot500ml FIRMS REQ:
000353 ALBERT/ FRESIUM KAFI/ TABLETS INDIA/ KRISHNA KESAV
/DEMICHEM / BAXTER
I.V.FLUIDS Electrolytes M-500ml FIRMS REQ: ALBERT/

000356 FRESIUM KAFI/ TABLETS INDIA/ KRISHNA KESAV /DEMICHEM /
BAXTER
Ibuprofen + Paracetamol Syr100+125MG. BRAND REQUIRED:

MEGODOL / MAXOFEN / IBUFLAMMER / ZUPAN /FLEXON
IsosorbideTab10mg SorbitrateBRAND REQ: MONOTRATE /

ANGITAB / VASOTRATE / SOLOTRATE / NITROFIX /MONIT
Isosorbide Tab 5mg BRAND REQ: MONOTRATE / ANGITAB /

VASOTRATE / SOLOTRATE / NITROFIX /MONIT
Isoxsuprine Tab 40mg. BRAND REQUIRED: DURADILAN /

PERIVALAN / ISCOM / UDILAN / VASODILAN
Lamivudine+Zidovudine Tab 150MG. BRAND REQUIRED:

COMBIVER / DNOVIR / CYTOCOM / VIROCOMB
Lithium Tab 450MG. BRAND REQUIRED: LICAB /ALKALITH CR /

INTALITH / SALITH / LITHOCEN
Mebendazole Syr 100mg./ 30ml. BRAND REQUIRED: MEBEX /

WORMIN / HELMINTOL
Mebendazole Tab 100mg. BRAND REQUIRED: MEBEX / WORMIN
/ HELMINTOL
Methotrexate Inj 50mg./2ml. BRAND REQUIRED: ALTREX /

MARREX / MEXATE / PLASTOMET / METREX
Methotrexate Tab 2.5mg. BRAND REQUIRED: ALTREX /

MARREX / MEXATE / PLASTOMET / METREX
MetronidazoleInjPoly BRAND REQ: ALDEZOLE / IV METRO /

METROGYL
Nandrolone Inj 25mg.1 ML. BRAND REQUUIRED: DECA-

000475 NEROFOL / DECA NANDROBOL / DECCA DURABOLIN /
MIOBOLIN / PROTOMARK
Nifidepin Cap 10mg. BRAND REQUIRED: CALCIGARD/ DEPIN /

NIFCARD / NIFEDINE /CARDIAPINE / ANGIBLOCK
Nifidepin Cap 5mg. BRAND REQUIRED: CALCIGARD/ DEPIN /

NIFCARD / NIFEDINE /CARDIAPINE / ANGIBLOCK
Nifidepin Tab 10mg Retard BRAND REQUIRED : CALCIGARD/

DEPIN / NIFCARD / NIFEDINE /CARDIAPINE / ANGIBLOCK
NimodipineTab30mg BRAND REQ: MODIPINC/NIMOCER /

NIMODIP /NIMOTIDE
Nitrazepam Tab 10mg. BRAND REQUIRED: NITRAVET /

NITROSUN / NITRAZ SR / STRESS BIN
Nitrazepam Tab 5mg. BRAND REQUIRED: NITRAVET /

NITROSUN / NITRAZ SR / STRESS BIN
Norfloxacin Tab 100mg. BRAND REQUIRED: NORFLOX /

BACIGYL / NORILET / NORIN / UTIBID /UROFLOX
Octritide inj 50mg. BRAND REQUIRED: OCTRIDE /

SANDOSTATIN /OCTATE /OCTRONIS
Olenzepine Tab 2.5mg. BRAND REQUIRED: OLEAN / JOYZOL

/MANZA /METOFAN/OLANDUS
Ondenstron Inj2ml BRAND REQ : EMESET / LUPISETRON /

NEOMIT / NUSET / ONCODEN / PERISET / ONSET
Ondenstron Tab 8mg. BRAND REQUIRED: ZONDAN / EMESET /K

.TRAN /NEOMIT / ONCODEN / ONDEM /ONSET / PERISET /
Pentathol Sodium Inj 1gm. vial. BRAND REQUIRED:

PENTOTHOL / THIOSOL / INTRAVAL SODIUM
Pilocarpine Drops 0.02. BRAND REQUIRED: SNEEZY -G /

WIKORYL -ND / TOFF PLUS SYP/ ASCORDIL - D / ACTIFED DM
PiroxicamTab20mg BRAND REQ: DOLONEX / FELCAMDT /

PIROX / PERICAM/ TOLDIN
Povidone Iodine Oint 5%.v/v. 15g BRAND REQUIRED: BETADINE

/ WOCKADINE / POVIN / BALVIDIN / POVICIDAL
Povidone Iodine SoL . 5%. V/v. 500ml bot. BRAND REQUIRED:

000564 BETADINE / WOCKADINE / POVIDONE IODIN/ POVICIDAL /
PIODIN
Prednisolone Tab 5mg. BRAND REQUIRED: WYSOLONE /

PREDONE / PREDCIP / PREDMET/ANESOLIN
Prochloraprazine Tab 5mg. BRAND REQUIRED: STEMETIL /

EMIDOXYM / BUKATEL/ VOMETIL / VESTIL 5
Propranalol Tab 40 mg BRAND REQ: CIPLAR / INDRAL /

MONOPROLOL / TRILOL 20 / MIGRABETA TR
Prostigmin Inj 2.5mg/0.5mg/ml. BRAND REQUIRED:

MYOSTIGMIN / NEOSTIGMINE / TILSTIGMIN
RifampicinCap450mg BRAND REQ: COXID / R -CIN /RIMACTANE

000600 / JUCOX / REVI PACIN
RisperidoneTab1 mg. BRAND REQUIRED: RISPEDON / SIZODON
/ RISNIA /RISCALM / RISDONE /ROZIDEL
RisperidoneTab 2 mg. BRAND REQUIRED: RISPEDON / SIZODON

/ RISNIA /RISCALM / RISDONE /ROZIDEL
Risperidone Tab4 mg. BRAND REQUIRED: RISPEDON / SIZODON

/ RISNIA /RISCALM / RISDONE /ROZIDEL
Roxithrocin Syr 50mg. 60ml. BRAND REQUIRED: ROXEM /

ODIROX /ROKCIN / ROXISARA / ROXITIS
Roxithrocin Tab 50mg. BRAND REQUIRED: ROXIBEST /

ROXIMOL / ROXYBID / ROXITHRO / ROXINTA
Salmetrol+Fluticas Prop Cap250mg BRAND REQ: COMBITIDE /

ESIFLO / SERITIDE / SEROFLO
Salmetrol+Fluticas Prop Tab100mg. BRAND REQ: COMBITIDE /

ESIFLO / SERITIDE / SEROFLO
Salmetrol+Fluticas Prop Tab250mg BRAND REQ: COMBITIDE /

ESIFLO / SERITIDE / SEROFLO
Salmonella Inj0.5ml BRAND REQ: TYPOVI / TYPHERIN

/TYPHIVAX
Scolin Inj 50mg / 10ml. BRAND REQUIRED: MYORELEX / SUCOL

/ ENTUBAN / SCOLIN /MIDARINE / SUXOMIN
SerratiopeptidaseTab10mg BRAND REQ: BIDANZEN /

INFLADASE / LUPICT / PRIMEDASE 10 FORTE / PEPSER
Sodium ValporateTab200mg Chrono BRAND REQ: ENCORATE

000644 CHRONO /EPILEX CHROMEZ /VALPARIN CHRONO / VALTEC
CHRONO
Sodium ValproateTab300mg Chrono BRAND REQ: ENCORATE

000648 CHRONO /EPILEX CHROMEZ /VALPARIN CHRONO / VALTEC
CHRONO
TamoxifenTab10mg. BRAND REQUIRED: CADITAM / ELDER

TERM / TOMOFEN / TOMIFEN / NOLVADEX
ThioridazineTab10mg. BRAND REQUIRED: MELLERIL /

MELOZINE / RIDOZINE / THIORIL /SYCORIL / THIORIDAZINE
Thioridazine Tab 25mg. BRAND REQUIRED: MELLERIL /

MELOZINE / RIDOZINE / THIORIL /SYCORIL / THIORIDAZINE
Thioridazine Tab 50mg. BRAND REQUIRED: MELLERIL /

MELOZINE / RIDOZINE / THIORIL /SYCORIL / THIORIDAZINE
TimololDrops0.005 BRAND REQ: GLUCOMOL / GLUCOTIN /

LOTIM /LOPRES /NYOLOL / OCUPRESS / TIMOLET
TomsilosinTab0.4mg BRAND REQ: CONTIFLO -OD / DYNAPRES /

URIPRO/ VELTAM / TAMBY
Tramadol Inj 2ML/50MG. BRAND REQUIRED: ADAMON /

CONTRAMEL / DOLOTRAM/ STAMADOL / TRUMP/TRAMBAX
Tretinoin Cream 20 gm .25%. BRAND REQUIRED: RETINO - A /

RETINOL / EUDYNA / COMEDOLYTIC
Trifluperazine+ChloroPromazine+Benzhexol Tab

000692 50MG+5MG+2MG. BRAND REQUIRED: TRAZINE - SC / NEOCALM
/ PARKIN FORTE / PSYCALM FORTE
TropicamideDrops0.01. BRAND REQUIRED: OPTIMIDE / TEMIDE /

TROPICAMET / TROCYL
VecuroniumInj10mg BRAND REQ: NEOVEC / NORCURON /

VECURON / VERUNIUM / VECURNIS /
Vincristin Inj1mg/1ml. BRAND REQUIRED: CYTOCRISTAN /

VINSTIN / ALCRIST / VCR
PANGRAF 0.5MG / 1MG ( 500 + 500 NOS) BRAND REQ; CROLIM /

PANGRAF / SEGRAF/TACOMUS /MUSTOPIC
IMIPRAMINE + DIAZEPAM-TAB-5MG. BRAND REQUIRED:
DEPSOL PLUS / TANCODEP / PRAZEP /
ANNAL OINT WITH STEROIDS- OINT- POLY. BRAND REQ: FAKHI

000929 / ANNOVATE /PILEX / MEDITHAN/ SHIELD / THANKGOD PAIN
ITCH RELIEF CREAM / ENTOFOAM AEROSOL
LEVOFLOXACILLIN - TAB - 250 MG .BRAND REQUIRED: ALEVO /

GLEVO / L-CIN / LEVOGUIM
SPARFLOXACIN - TAB - 200 MG.BRAND REQUIRED: SPARBACT

/ BLUSPAR / SPARFLIN/ SPARGUIM
CALCIUM 500 WITH VIT D3 0.25 - TAB-POLY. BRAND REQ:

CALCIDIF/ TROYCAL/ SHELCAL/ OCIUM/LIPIFOOD
DUTASTRIDE - TAB -0.5MG BRAND REQUIRED: DUPROST /

STEERDU / VALTRIDE / DUTAS
BETAMETHASONE- INJ- 4mg / per ml. BRAND REQUIRED:

BETNSOL / SOLUBET / CELESTONE
OXYCARBAZEPINE TAB 150MG. OXCARB/ OXEP /

OXEPTAL/OXRATE / SELZIC
CHLOROMYCETIN - EYE DROPS - POLY .BRAND REQ:

DEXOREN / OCUCHLOR / CHLORMET
AMIODARONE - INJ -50MG. AMP. BRAND REQUIRED:

CORDARON / ALDERONE / EURYTHMIC
Vit. B COMPLEX with CSyrPoly BECOSULES / BECOZYME SYP

/BEPLEX FORTE ELIXIN / COMPLEX SYP
IbuprofenTab200mg BRAND RE: BRUFEN / IBUGESIC / IBUGIN /

SUGAFEN / TABULEN
Lorazepam Tab1 mg. BRAND REQUIRED: ATIVAN / LORIPAM /

LARPOS / LOPEZ / LARRAN / TRAPEX
N.B. Conditions : -

1. Trust requires medicines of the above said BRANDS only. Other BRANDS will not
be considered.
2. Tenderers are required to quote under “TWO COVER SYSTEM “. Kindly go
through the enclosed special conditions carefully.
3. BREAK–UP DETAILS FOR RATE QUOTED SUCH AS BASIC PRICE + ED AS
APPLICABLE + VAT AS APPLICABLE + P&F CHARGES, IF ANY SHALL BE
STATED IN COVER – II WITHOUT FAIL.


4. TENDERER SHALL FURNISH PREVAILING RATE OF TAXES, DUTIES IN
ORDER TO ENABLE HIM TO CLAIM VARIATION IN TAXES AND DUTIES
AT A LATER DATE, TO JUSTIFY OR SUBSTANTIATE ITS BASIS.


5. The Rates should be quoted as per Unit mentioned above.

6. The rates of Excise Duty, Sales Tax, Other charges and all terms and conditions
shall be mentioned clearly. The Ch. P. T. is not eligible for concessional rates of
Sales Tax against ‘C’ or ‘D’ Forms.


7. Suppliers who offer for credit payment of 30 days from the date of supply only will

be considered.
8. We expect free delivery at our premises.
SPECIAL CONDITIONS UNDER TWO COVER SYSTEM
(For purchase of medicines under brand names)
Enquiry No. EMSA/5001/10/MM, DUE ON 23/04/2010.
RATE SHALL NOT BE QUOTED IN COVER-I
1) Pre-Qualification Criteria:

i). Manufacturer or Authorised Distributor/Stockist shall only quote for the ii). Distributor/Stockist shall furnish a NOTARIZED copy of the valid latest Authorised Distributor/Stockist Certificate for the quoted brands or latest Authorisation letter from the concerned Manufacturer IN ORIGINAL to quote on their behalf. Otherwise offers will not be considered. 2) TWO COVER SYSTEM
Tenders must be sent in separate sealed cover with duly marking as Cover-I and
Cover-II and these Two covers shall be enclosed in another main cover and sealed. CONTENTS OF COVER - I:
i). The document /information indicated in pre-qualification criteria shall be ii). Complete Technical specification of Drugs with Brand name and commercial terms of the Tender except price.
iii). Tenderers name and address should be stamped in each cover including the iv). All the Taxes, Duties and charges etc., applicable shall be indicated. The vague expression that ‘Sales Taxes/VAT extra’ and ‘actual forwarding charges extra’ shall be avoided. The actual rate of Tax/VAT, Duties and other charges either on percentages basis or on lumpsum basis shall indicated clearly without fail.
CONTENTS OF COVER - II:
i). The Cover-II shall contain nothing but price of Drugs offered.
ii). The name and address of the Tenderer should appear at the bottom
Both sealed covers mentioned above i.e., COVER – I and COVER - II SHALL be finally put in another main cover which shall be sealed and superscribed “COMPLETE QUOTATION” duly filled in with the Special Limited Tender No., and the Due Date of the Tender. The COMPLETE QUOTATION shall be addressed to The Controller of Stores, Chennai Port Trust, Chennai-1. THE COMPLETE QUOTATION SHOULD BE DELIVERED TO ABOVE ADDRESS not later than
2.30 P.M (I.S.T) ON THE DUE DATE.
3) OTHER CONDITIONS
The rate quoted should be for a unit and given specification. The Tenderer is not permitted to change/alter specification or unit size. The Tenderers shall specifically note that if the prices are furnished in cover-I or the Tenderer are not submitted in accordance with the conditions stated, such Tenders will be summarily rejected. The Telegraphic / Telex / Fax / E-Mail offers will be treated as defective, invalid and rejected. Only detailed complete offers received prior to closing time and date of Tenders will be taken as valid. After finalisation of Tender, Rate Contract will be issued for a period of Two years and rates quoted shall be kept firm for two years from the date
of issue of Rate Contract.
On the basis of rate contract, purchase order will be placed by CMO once in three months or as and when required for the quantity required by them. The Tenderer is requested to supply the Drugs within 30 days from the
The Tenderer should remain valid for at least 120 days from the due date
During the Rate Contract any downward variation in Taxes/Duties/Levis such MODVAT, VAT etc., will have to be passed on to Chennai Port Trust. The Chennai Port Trust reserves the right to order plus or minus 25% of The Port Trust reserves the right to inspect the Drugs on receipt at the Ch.PT premises and to reject them if found defective. As a rule, Drugs should be supplied to the Hospital giving maximum shelf All disputes are subject to Chennai jurisdiction only.
for Chief Mechanical Engineer.

GUIDANCE TO THE TENDERERS

1. The firms are expected to send the quotations in the prescribed form sent along with the tender.
However, if any tenderer, wishes to quote in their own quotation form/letter head, all the
important details as per the quotation/form should be furnished without fail.
2. SPECIFICATION:
Even if the offer is as per Trust's enquiry, the entire specification shall be repeated in the offer.
If it is a counter offer, declare so (i.e.) "Counter Offer" and then provide the full description of
your offer.
3. TERMS OF DELIVERY:
1) Free Delivery, 2) F.O.R. Destination, 3)Ex.Godown Chennai.
(Firms are expected to quote only for "Free Delivery at Trust's Stores". However, in case if the
offer is for other than free delivery, all the charges up to Trust's Store will be worked out
approximately at our end and added to the value, which may be borne in mind before quoting).
3(a) PRICES: The Price should be firm till completion of the supply in the event of an order.
4. TAXES AND DUTIES:
The Trust is not eligible for 'C' or 'D' form. Therefore, Tenderer shall quote full tax applicable.
5. TERMS OF PAYMENT:
The standard term of payment of Chennai Port Trust is within 30 days from the date of
acceptance of supplies. The Tenderer shall confirm the above payment terms in their quotation.
To make payment through ECS, furnish MICR number, Name of the bank and branch details,
account number and type of account.
6. VALIDITY:
The offer must be valid for a minimum period of 120 days from the date of opening of the
quotation.
7. INSPECTION:
All supplies are subject to inspection and approval before acceptance.
8. LIQUIDATED DAMAGES CLAUSE/LATE DELIVERY CLAUSE:
This clause is applicable where value of purchase order exceeds Rs.1 Lakh.
a) Where the delivery period is less than 4 weeks.
If the supplier fails to complete the supply in all respects within the period specified or within
such extended period as may be allowed by Controller of Stores, the supplier shall pay or allow
the Board a sum equivalent to 1% of the value of the unfulfilled portion of the purchase order
price per day, subject to a maximum of 10% of the value of the unfulfilled portion of the purchase
order as Liquidated Damages/Late Delivery Charges.
b) Where the delivery period is more than 4 weeks.
If the supplier fails to complete the supply in all respected within the period specified or within
such extended period as may be allowed by Controller of Stores, the supplier shall pay or allow
the Board a sum equivalent to 1/2% of the value of the unfulfilled portion of the purchase order
price per week (7 days) or part thereof, subject to a maximum of 5% of the value of the
unfulfilled portion of the purchase order as Liquidated Damages / Late Delivery Charges.
C) In case of part supply, the calculation of Liquidated Damages will be restricted to the
incomplete / undelivered value of supply order subject to the amount of maximum percentage
prescribed in the Liquidated Damages / Late Delivery Charges of the total value of the order.
d) The Liquidated Damages / Late Delivery Charges shall be deducted from any amount payable
to the contractor / supplier including encashment of Bank Guarantee or any securities /
guarantees, if any available with the Port Trust.
e) If the supplier has delayed / not supplied after giving due notice, the supply order will be
cancelled and any additional expenditure incurred by the Trust in procuring such materials will be
recovered from the supplier for non performance / delay in execution of the supply from the
money due or belonging to the supplier with the Board.
9. SAMPLES:
Wherever quoations are called for on the basis of departmental samples / specimen, the Tenderer
must inspect the departmental samples / specimen, at the Controller of Stores Office and then
only they should give their quotation.
Wherever samples are called for in the enquiry the Tenderer should send samples to the office of
the Controller of Stores along with the tender. The samples of the Tenderers should be tagged
and sealed properly duly mentioning the tenderer's name, the Trust's enquiry no. the tenderer's
quotation no. etc., It must be noted by the tenderer that all the incidental charges i.e. to and fro
charges to be incurred for sending and getting back the samples should be borne by the tenderer.
Samples not accepted by the Trust should be arranged to be collected by the tenderer within 15
days of receipt of a communication from the Trust to that effect. Thereafter, the unaccepted
samples will be lying at the risk and responsibility of the tenderer. Further, the unaccepted
samples not collected within the time given, are liable to be disposed by the Trust as
deemed fit and the tenderer will have no claim whatsoever on their samples thereafter.
10. GENERAL CONDITIONS:
a. The envelope should be superscribed with the Trust's enquiry no. and due date without fail.
b. Make / brand of the item quoted may be stated wherever applicable.
c. It may be specified whether the goods offered will be supplied with ISI mark wherever
applicable.
d.The firm who responds to the enquiry which are displayed in the Trust web site and who are not
registered with the Trust, should furnish valid Sales Tax Registration Certificate / SSI / NSIC etc
along with the quotation and also furnish the documentary evidence to the effect that they are
technically competent / dealing with the item quoted without fail.
d.The firm who responds to the enquiry which are displayed in the Trust web site and who are not
registered with the Trust, should furnish valid Sales Tax Registration Certificate / SSI / NSIC etc
along with the quotation and also furnish the documentary evidence to the effect that they are
technically competent / dealing with the item quoted without fail.
e. Guarantee :- Manufacturer / Supplier guarantee certificate shall be provided for 18 months
from the date of supply or 12 months from the date of installation / commissioning whichever is
earlier, or as required, will be provided along the supply wherever applicable.
f. Test Certificate: - Manufacturer's test certificate / test certificate from the Government
approved laboratory shall be sent along with the supply, wherever applicable.
g. All disputes are subject to Chennai Jurisdiction only.
CHENNAI PORT TRUST
QUOTATION FORM
Cover - II
(Read carefully all the instructions and the Terms and Conditions before filling up
this form)
FIRM’S NAME & ADDRESS.
CH.P.T. VENDOR CODE……………………….
TRUST’S ENQUIRY NO. & DATE……………………………………………….

DUE DATE -----------------------------
QUOTATION NO. & DATE----------------------------------------------------------------------
Detailed specification of offer including the

Qty. Rate
make of the item offered
per unit E.D. , S.T.
(in

forwarding
charges if
any extra.


Specify the Discount, Trade Discount, Payment discount etc., (if any individually)
Note: Break up details for the rate quoted such as Basic Price + ED as applicable +
VAT as applicable + P & F Charges, if any shall be stated without fail.
TERMS OF PAYMENT
-----------------------------------------------------------------------------------------------------------
TERMS OF DELIVERY (Go through the different terms of delivery given overleaf
and record your terms here.)
----------------------------------------------------------------
----------------------------------------------------------------
(If the Trust has to bear the freight and insurance, indicate the approx. weight &
freight charges)
DELIVERY PERIOD-------------------------------------------------------------------------------
Remarks if any regarding Guarantee/Test Certificate/Warranty/I.S.I. Certification
details etc.
VALIDITY OF QUOTATION: 120 Days from the date of opening of this quotation.
DECLARATION:
The acceptance of this quotation by the Controller of Stores shall constitute a
binding contract between me/us and the Chennai Port Trust.
Office Seal
Of the Tenderer. Signature of the Tenderer.
Telephone No. /Fax No.

Source: http://www.chennaiport.gov.in/Articles_3_2010/Tenders/Stores%20Department/emsa-5001.pdf

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